How to create folders in Outlook to save emails?

Microsoft Outlook email services like Save Mail have gained ground over Gmail in recent years. Working not just as an email app, but as a desktop app, it organizes and connects with the rest of the Microsoft Office Hotmail tools . Therefore, it is an ideal application for work environments and to increase the user’s productivity.

To facilitate the use of its application, it handles a registration process in free Microsoft office 365 Outlook mail , quickly and easily. From your desktop app, mobile app or browser. It is necessary to learn the basic elements of Outlook like Saving mails. Reason why, we will show you this tutorial on how to create Outlook folders to manage emails.

How to Create Folders in Outlook to Manage Emails

Index(  )

  1. How do Hotmail folders work?
  2. How to create folders in my Outlook email?
    1. Make subfolders in Outlook
    2. How to add emails to my Hotmail folder or subfolder?
  3. What is the most effective way to organize your Outlook emails?
    1. How can I create folders in Outlook?
    2. create folders
    3. Create subfolders
    4. How can I rename my Outlook folders?
  4. Steps to get my emails to an Outlook folder
    1. In the Android mobile app
    2. From Mac iOS
    3. In the Windows application
  5. How to customize the name, colors and emails of my folder in Hotmail?
    1. How to delete Outlook folders

How do Hotmail folders work?

The moment you go on to make folders on your iOS, iPhone, Android or PC mobile within your mail, it is for a reason. These have the function of better organizing what is the information that you have here. We can say that when creating Outlook, Gmail or other folders, they are like a kind of IMAP .

How to create folders in my Outlook email?

One of the best ways to organize your mail and information is with folders. Well, Google, or rather, the Outlook page and the whole range of Gmail, has implemented this option. You will be able to carry out the tutorial on both Android cell phones, iPhone iOS and PC.

  • Right in the left panel, where the Mail is located. You must right click.
  • In this dropdown bar, there will be the option to Create Outlook folders.
  • You will click and that’s it. You will only place the name and that’s it.

Make subfolders in Outlook

In the same way as you have done the previous step of Create Outlook folders . You will be able to make folders inside these, that is, subfolders. You just have to right click on the one you just generated and create one within it, and that’s it.

How to add emails to my Hotmail folder or subfolder?

Now, after you have made the folders and subfolders, you want to place the emails in each of them. Well, the advantage you have on PC is that users can drag these from the inbox to where they want to save it.

However, saving emails on mobile is something different. Well, here you just enter the Mail and click on ” send to ” and locate the folder where you want to store it. Like many applications, they are like IMAP, safe.

What is the most effective way to organize your Outlook emails?

For some people, using Microsoft Outlook is more of a headache than a help in saving emails. Due to the confusion that can be achieved by the disorganization of the post office.

Using and making folders is the way to reduce the message swarm you have . At first, you may think that it is very easy to organize the messages from the inbox, but as the number increases, it will be almost impossible for you to get a specific message. Therefore, it can take up to hours to find them manually.

These folders are easy to create, save emails and have no limits on quantity or size. Therefore, you can create whatever you want. Remember that if you create too many, Outlook’s reaction system will slow down.

Save emails and assign categories , by dividing your emails by these, it will help you when organizing them . In the inbox, you can quickly set the status of each of them as pending, done, without fail, etc.

The Quick Steps option allows you to automate various tasks, such as deleting emails, moving emails to a specific folder, copying them, among others. It is useful for those who receive a number of messages from the same sender and for which they can save more time.

One last would be Email Models , with it you will save yourself the need to send emails to many people. With little difference to the content of the message, such as name, address and email.

How can I create folders in Outlook?

Making folders and subfolders for an Outlook email represents one of the best functions available within this service. Through them, you can organize your Outlook e-mail messages , calendar, contact list, and tasks the way you want. In this way, you can find what you are looking for easily, saving time in the process.

For those old users it is mandatory to update and configure the mail or Hotmail account to Outlook . Thus, you will have access to all the new features of Outlook that the Hotmail platform does not support, due to its age. Here’s how to create Outlook folders and subfolders in them.

create folders

They are those that are not integrated into the system from the beginning. Which we can create and customize by following this tutorial that we show you below.

  • Access the Outlook app through the web server, mobile phone app for Android or Mac iOSand sign in to your account.
  • In the left-hand panel, select one of the Mail, Contacts, Tasks or Calendar sections and right-click on the option and select ‘New folder’.
  • Type a name for the folder in the text box and click ‘Enter’to create the folder and finish the process.

Create subfolders

A subfolder is a folder that we create within another. The difference is that you must first enter inside the folder in which you want to create the subfolder. If you want to create a new one, you must select Create new subfolder.

  • Sign in to your Outlook account through the mobile app for Android or iOS or through the web server of your choice on PC.
  • In the toolbar at the top, click Folder > New Folder, then enter the name of the folder in the text box.
  • Within the drop-down menu of the folder content, locate the option ‘Mail and publish items’and click on it.
  • To finish, click on the box ‘Select where to put the folder’and choose the folder where you are going to save the new created subfolder, click on accept and that’s it.

How can I rename my Outlook folders?

Whether it is to correct a grammatical error, or you want to change the name of a folder or subfolder, you can do it very easily with this tutorial:

  • Head over to the top left section of the menu, and left-click on the folder.
  • Select ‘Rename folder’and type in the new name you want to give it.
  • Press RETURN, with this you will have already changed the name of the folder.

Steps to get my emails to an Outlook folder

Automatically redirect your emails to a certain folder. It will help you, if you receive large amounts of them daily. Using the element filtering function by category , with this you will be able to redirect the emails you receive from a certain person to a folder destined for it.

In addition, you can create Microsoft Outlook rules, so that it fulfills the same function on any of its platforms. You just have to follow this tutorial with the following steps.

From the web server

  • Enter the official page of Outlook from your default browser on the PC and access your personal account.
  • Select the email of the person you want their messages to reach a particular folder and right click on it.
  • In the drop-down menu, click on the Rules > Create rulesoption in the next submenu to configure the mail parameters.
  • In the next window you will have the section ‘When receiving email with all the conditions selected’ along with three options that suit your needs.
  • Then in the ‘Do the following’ section you must click on the ‘ Move the item to the folder’box  and select the folder where you want the emails from that contact to arrive.
  • Each time you do this process with all the contacts you want to add to a folder, click on the ‘OK’ button to save the changes made.

In the Android mobile app

  • Open the Outlook Android app and select the ‘File’ tabat the top of the screen on the left hand side.
  • This will open the ‘Account Information’ window where you must select the ‘Manage Rules and Alerts’ option and then the ‘Rules and Alerts’ box.
  • Choose the ‘ Move someone’s messages to a folder’option  located at the top of the rules wizard popup.
  • In the next window configure the parameters of the emails to be sent in a folder and then enter the email address of the contacts to be filtered.
  • Click on ‘Accept’ on the mobile and select the folder where you are going to save the emailsand in the next box configure the autofilter rule to finish the process.

From Mac iOS

  • Within the Outlook mobile app for Mac iOS on iPhone, select the option Mail > Preferences > Rulesand click on ‘Add rules’.
  • Select whether all or just a particular parameter needs to be met for the rule to apply to an email.
  • Specify the parameters of the new rule in the dropdown menu, click add and select whether you want the rule to apply to existing emails or only new emailsand check ‘OK’.

In the Windows application

  • Sign in to the Outlook Android app by clicking the desktop icon, then sign in to your account.
  • Click on the gear icon located on the right hand side of the upper screen to open the settings and in the following menu select the option ‘Manage applications’.
  • Select the ‘Organize email’option , click the plus icon (+) and check the ‘Create a new rule for incoming messages’ option.
  • In the next box called ‘New inbox rule’ open the ‘When message arrives and…’ drop-down menu and select the ‘Received from…’ checkbox.
  • Next, select the contacts whose messages you want to filter from your contact list and click OK.
  • Then, open the ‘Do the following…’ dropdown menu and select the ‘Move the message to the folder…‘ checkbox to select the folder where you will filter the messages and press save to finish the process.

How to customize the name, colors and emails of my folder in Hotmail?

In the options on the toolbar, you can make a change to this if you want. After creating Hotmail Outlook folders, you will right click on it. In the bar that will appear, you will have all the options available to make the changes to your liking, such as using IMAP.

How to delete Outlook folders

You will be able to delete any folder created in the Folder Panel. You must remember that, by deleting it, its content will also be permanently deleted. If in the future, you think that you will need any information that it contains, you could make a backup copy of it, or of the messages that you consider important.

To delete a folder, you must follow these steps:

  • Right click on the folder you want to delete.
  • Click on the Delete folder section.

That’s how easy it is to delete a folder. However, you will not be able to delete the folders that are integrated into the system, such as “Inbox”, “Outbox” and “Sent Items”.


by Abdullah Sam
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