- Expressions of thanks and gratitude
- The role of thank you letters in strengthening professional relationships
- How to write letters of thanks and appreciation
- The content of a thank you letter
- Tips for writing a thank you letter
- Certificate of Thanks and Appreciation
- Tips when writing a certificate of appreciation
You know this wonderful, mysterious feeling that comes with you when someone goes out of their way to please you, to feed you, to treat you, to welcome you, to bless you, to support or to help you, of course you do the feeling of gratitude, and he feels better when you express it.
One of the most honest and meaningful ways to express gratitude is a handwritten card or thank you note. You may not be able to pay the recipient for the nice thing they did, but you can reflect your thinking about the time and care you put into writing and send a card or a friendly thank you note.
Expressions of thanks and gratitude
When you want to express expressions of thanks and gratitude only, you should briefly mention the specific gift or kindness for which you thank the recipient, along with adding one of the following expressions of gratitude:
- you are the best.
- I am grateful and humble.
- You took me off my feet.
- My heart is still smiling.
- Your reflection is a gift that I will always cherish.
- Sometimes it means the simplest things more than others.
- you just made my day.
- I was touched by more than just words.
- All I can say is WOW! (Except, of course, I’m grateful).
- My heart still thanks and thanks you.
- You are my blessing.
- Thanks for being my angel.
The role of thank you letters in strengthening professional relationships
It is a good idea to send a handwritten thank you letter for interview courtesy, for referrals or opportunities, for additional work done for you, for mentoring and many other professional situations.
After an interview, a generous thank you card can distinguish one candidate from another, generally making the sender unforgettable, which leaves a positive impression and paves the way for a lasting business relationship. [1]
How to write letters of thanks and appreciation
- Thank you letters are a great way to express your appreciation for helping people, a thank you note can help you maintain contact with someone.
- It can help you remind the hiring manager why you are so suitable for the position, it can also show your supervisor that you are professional and courteous.
- Make sure you know what to say in your letter, as well as whether to send your note as an email, letter, or card.
- Saying the right thing with the right formatting will impress the recipient and make them feel appreciated.
- Printing thank you letters can take the form of a casual handwritten note or a formal written letter.
- The way you write the letter should show that you understand the company and the person you are thankful for. If you know you have plenty of time to mail your thank you, a written thank you letter stating that you have taken an extra step to show your appreciation.
The content of a thank you letter
No matter what form you use to send your thank you letter, there are certain components you should always include.
- Address the person appropriately, at the beginning of the letter address the person with an appropriate greeting, if you know the person well, use the person’s first name, otherwise, address them with the name of the master or the lady or any other appropriate title.
- Get to the topic of your note quickly.
- Give (some) details.
- Be sure to specify what it says.
- Get into a few details, so the person understands exactly what you value.
- For example, if you were saying thank you to someone who gave you job advice, explain exactly what you found most helpful. If you say thank you after a job interview, remind the person of a specific moment in the interview (or why you are a good fit for the job).
- Say thank you again.
- Before signing, repeat your appreciation.
- Use the appropriate conclusion, such as “Best” or “Sincerely,” then conclude with your signature (handwritten and typed if it is a letter, Handwritten if it is a card, and Handwritten if it is an email).
Tips for writing a thank you letter
- Write and send your note as soon as possible.
- Don’t be late in sending a thank you especially after a job interview, not sending a thank you letter after the interview may harm your chances of being hired.
- Be positive but sincere.
- Express your gratitude, but don’t overdo it.
- If you are thanking an employer after quitting a job, you should express your thanks and focus on what you liked at work there, and yet don’t lie and say you loved it all if you didn’t really do it.
- Focus on the positive, but don’t lie.
- Personalize each letter, personalize every thank you note you send, for example if you send thank you notes to every person you’ve met for a job, add something to each note about your private conversation with each person.
- Don’t simply copy and paste the same message to everyone – this will appear insincere.
- Thank you notes should be short.
- Keep your note of no more than two brief paragraphs.
- It should be well written and error free.
- Carefully check your message before sending it. (2)
Certificate of Thanks and Appreciation
Saying “thank you” is a simple but powerful way to improve someone’s mood and inspire them to keep doing a great job. For an organization or group, gratitude often takes the form of a certificate of gratitude and appreciation given to the deserving individual. Not only does the certificate deliver a message of gratitude, it also gives the recipient a tangible reminder that they can continue to motivate them in the future.
The exact wording of the certificate of appreciation can vary in detail, but most certificates follow the same basic format:
- The group or organization that grants the certification
- Title (Certificate of Appreciation, Certificate of Thanks, Certificate of Accomplishment)
- Presentation Format (hereby granted, Introduction to)
- The recipient’s name.
- The signer’s title.
You see, there isn’t a lot of wording in a typical certificate of appreciation.
Since it is meant to be displayed, it should be short and have important words (like the title, the recipient’s name) in large, clear font.
If you want to clarify the person’s accomplishments, use another medium such as an email or letter.
Tips when writing a certificate of appreciation
While certificates of appreciation are generally short and straightforward, there are some tips to keep in mind when creating one and they are:
- Follow any applicable instructions.
If you are creating the certification on behalf of an existing organization, there may already be guidelines, forms, or even a full-fledged certification procedure in place.
Even if the use of standard materials is optional, you should do so unless you have a compelling reason to deviate.
Remember, the goal is to formalize the Acknowledgment Certificate.
- Make it formal.
This is supposed to be an official certification given on behalf of a group. If the group itself is informal (a sports team, for example) then the language can be a lot more fun and playful, but in most cases it is better to stick to the formal wording of the testimony.
- Use a template.
The form of the certificate and the way it is presented in general are as important as the wording. (3)
If the group presenting the award already has standard certificate templates, use one of them, otherwise, you can find templates online, including many Microsoft Powerpoint and Word templates.
