Microsoft allows us to create and open an Outlook account completely free, accessing one of the best existing email services. Like any other email service, it is common for a large number of files and items to be stored in the inbox.
How to Backup Your Outlook Mail – Backup and Restore
Understanding the above, it is recommended to back up your email before cleaning your inbox. By doing this, you ensure that you protect any important data stored in your Outlook email account, as you will be able to access it again.
Index( )
- Steps to have a backup of your emails
- How can we restore the backup of my email messages?
- From PC
- From the mobile app
- How often is it recommended to make a backup?
- Where is Outlook backup saved?
Steps to have a backup of your emails
The first thing is to go to the Outlook page and log in to your account . After signing in, you should open the options to set up your Outlook account. To do this, press on the three points located at the top and to the right. After this click on ‘Settings’.
At the bottom of the settings options, there is ‘ See all Outlook settings’ and click on it. Then, select the ‘General’ section and click on ‘Privacy and Data’. You will immediately see the ‘Export Mailbox’ option, click on it.
You will have to wait a bit until the platform accumulates the inbox data. This can take several minutes or even days , depending on how much information you have. Be patient, once the process is complete, it will appear that the export has been completed. To finish, you must click on ‘Download here’.
How can we restore the backup of my email messages?
It is not really possible to restore the backup that we make of Outlook. In any case, we can open it from our devices. This process can be useful if you want to extract information from emails after deletion or cleaning. Therefore, we will teach you how to do it from your PC or your mobile phone.
From PC
The first way to open backup PST files is by using the Microsoft Outlook application. In turn, there are other Apps, for example, you can download CoolUtils Outlook Viewer that is also suitable for this function, allowing you to open the file and view the items present in the backup.
From the mobile app
Although many users have synchronized their Outlook email account on the cell phone , the application does not allow opening the backup files . However, a few Apps can help us with this purpose. For example, we have the possibility to download ViewIT from the Play Store. In any case, it is recommended to use desktop applications instead.
How often is it recommended to make a backup?
Understanding that the Outlook backup is only an option to save our messages in case of emergency, there is no single period of time for this purpose. Instead, we recommend making the backup in case you want to clean up your tray .
By backing up, you’ll make sure to save all of your email content , so if you delete something important, you can get it back. It is also useful if you want to delete your email, because with the backup you will be able to see the content that was stored there.
Where is Outlook backup saved?
The backup is saved in a ‘PST’ format file . This file contains all the information related to an Outlook account, it includes the calendar, folders, contacts, some attachments and the inbox/outbox.
In turn, you can save the backup in Outlook PST format anywhere. Just make sure to select the folder you want to save the file to when performing the procedure.
Without a doubt, making a backup copy can be useful, in turn, carrying out this procedure from time to time would not hurt if you really want to save all the content of your mail
