The groups in drive allows you to share content with several people at the same time through Gmail. The email address always has to be Gmail or other members will not be able to access it. If you want you can save your Gmail emails in Google Drive.
So to be able to work in small groups of four five or six people is a satisfying experience. It allows you to be able to develop later in a good work area and maintain a good relationship with colleagues, since they can agree on a common topic.
Similarly, group work can also create disadvantages, since one member trusts the other, they leave the work until the last minute, they do not agree and this produces conflicts. For this reason, nothing better than working as a group through Google Drive.
How to work in a group with Google Drive?
So the steps to open this group Drive is very simple, you can do it through your Gmail. Since next to the profile photo there are points which are Google applications and when you click, several options appear, among which “Drive” stands out.
You can also access Drive from the main page of your browser, since when you have a Gmail email, Google applications will appear on this main screen.
When you select Drive, it will open a new window with a series of options where you have to choose and select the one on the left side of the screen.
You have to click on «new» and it will display several options, you must click on «folder» , you will automatically have to write the name of your folder and click on «create» . It will be saved, you just have to select it and you will see a panel with the name of the folder and you must click on the drop-down bar.
At that time you will have to select where it says “share” and in this new window you must add the people you are going to work with. You must write your email or name if you already have it saved. And then click on “send” .
At that time an invitation will be sent to your email where you will have to accept to start working as a group.
It only remains to open a folder and create the document so that they can start working and modify it as a group in drive. It is a simple procedure that only consists of a few steps.
Advantages of creating a group Drive
With this method you will not have to be with your colleagues physically to be able to carry out the pending tasks so you will avoid having to agree to see where they are going to meet.
The advantages of working with Google Drive are several, among which are that each person can connect and make the modification of the work at the moment they can, share files and protect them with a password . There you will avoid the hassle of spending an hour to meet a friend anywhere.
You only need to have a computer and internet to keep up with your work in Drive. In addition, through the chat that integrates the document, work topics can be discussed. Although you can also access your files without an internet connection.
It is enough that everyone decides to connect at a specific time to be able to interact through this chat and decide which organization each one will have. In addition, the group Drive allows you to leave comments on the document , in this way you will contribute your knowledge with your colleagues according to the topic that is being edited.
And the most important thing is that all members of the group will be able to edit the topic and the time of the last modification will be displayed at the top of the document.
It is recommended that there is a person who is the manager of the group so that they plan the work well. Likewise, time lapses can be established for each member of the group to fulfill their part.
Finally, we hope this article has helped you. However, we would like to hear your opinion . Have you been able to create a group Drive to work simultaneously? Do you know of another method that allows you to create a group Drive? Leave us your answers in the comments.
How to Manage Tasks in Google Drive
Efficient task management is crucial when working in a group. Google Drive provides several options to help you stay organized and track progress. Here’s how to manage tasks effectively:
- Create task lists: Use Google Drive’s built-in task management feature to create task lists for your group project. You can assign tasks to specific individuals within the group, set due dates, and add relevant details or notes. Collaborators can easily update the status of their tasks, ensuring transparency and accountability.
- Set reminders and notifications: To avoid missing deadlines or important updates, utilize the reminder and notification features in Google Drive. You can set reminders for yourself or your group members, ensuring that everyone stays on top of their tasks. Additionally, notifications can be enabled to receive updates whenever changes are made to shared files or folders.
- Use third-party integrations: Google Drive integrates seamlessly with various third-party task management tools, such as Trello, Asana, or Monday.com. By integrating these tools, you can further streamline your group collaboration and manage tasks across different platforms efficiently.
Conclusion
Working in a group can be a rewarding experience, provided that effective collaboration and organization are in place. Google Drive offers a wide range of features and tools that facilitate smooth group work. By setting up a group workspace, collaborating on documents, and managing tasks effectively, you can enhance productivity and achieve successful outcomes. Embrace the power of Google Drive and unlock the full potential of group collaboration. Happy working!
