On many occasions, our email inbox can collapse due to the number of incoming messages , many of these emails may not be so important, but even so, we prefer to keep them. At the same time, we don’t know what to do to free up space in our mail inbox.
In this article we will explain how you can use the tool to archive your incoming emails, so that they no longer take up space in the inbox and you can save them in a folder , without fear that you can accidentally delete them or perhaps you want to download them to your computer instead.
How to see Archived Messages in your Email
Index( )
- Why are messages archived in an email?
- Where are archived emails stored?
- How do I archive a message from my mail?
- Does the filing location change according to each mail provider?
- How do I view archived emails?
- Check the sections available in your email
- Go to your email settings
- How do I unarchive an email?
Why are messages archived in an email?
It is important to maintain order in your email inbox, because if you are a person who receives hundreds of emails on a daily basis, having an organized inbox will be of great advantage to you.
To achieve this you can use the tool to archive your emails. If you use this option, your inbox will be cleaner, but your email messages will be saved in the archive folder , where you can see them as many times as you need, without having to delete them completely from your mail.
Where are archived emails stored?
Your email messages don’t disappear or are completely deleted , they are simply saved or archived as a backup just like they are in Outlook so you can declutter your inbox. When you receive a response to some of these emails, they will appear in your inbox again.
To find out where your email messages are saved without having to select one by one, follow these steps:
- Log in to your email account.
- Click ‘Settings’.
- Select the ‘Labels’ option.
- Go to ‘System Tags’.
- Click the ‘All’ option.
- Click ‘Show’, where all your archived emails will appear.
Once you have done these steps you will be able to find all your email messages that are archived in the ‘All’ option . This helps you organize your most important emails and keep your inbox cleaner.
How do I archive a message from my mail?
Archiving your emails is a good alternative , so as not to completely delete your received emails, since you don’t know if you will need them again later. The steps you must follow to archive your email messages are the following:
- Enter your email.
- In the ‘Inbox’, select the emails you want to archiveby clicking the checkbox, located on the left side.
- Then click on the ‘Archive’ option, located at the top of the toolbar.
By correctly following these three simple steps, you will be able to archive your email messages , for better management of your email messages in your inbox.
Does the filing location change according to each mail provider?
Yes, each email provider can file messages differently. You only have to locate a folder called ‘Archived’ or ‘Saved Messages’, this will depend on the structure of each email provider. In general, the structure of each mail provider is very similar and easy to find.
How do I view archived emails?
There are two ways to find archived messages in your email, in the available sections or in your email settings . Here we will explain the steps you must follow in each of them to find your archived messages.
Check the sections available in your email
The steps you must follow to find your archived email messages , from the available sections are the following:
- Enter your email.
- Enter the main menu of your email, located on the left side of the screen.
- Select the section that says ‘Archive’ or ‘Save Messages’.
In this section you will find all the messages that you have archived or saved, you can have them available there for as long as you want and they will not be deleted.
Go to your email settings
If you can’t find your archived email messages, going to your email settings is a good option to do so. For this you follow the following steps.
- Enter your email.
- In the main menu, enter the ‘Settings’ option.
- Once you have entered settings, click on the ‘Archived’ option, where you will find all archived or saved messages.
How do I unarchive an email?
If you need to unarchive an email message , either because you need some information from that email or because you simply want to export it to your inbox. The steps to follow are those:
- Enter your email.
- In the main menu, located on the left side,you will find several items, which you must select the one that says ‘Archive’.
- Once you have entered the ‘Archive’ folder, you must select the emails you want to unarchive.
- After having selected the emails, you must click on the ‘Move to received’ option or icon.
After you have successfully completed these steps, your archived emails will automatically appear in your inbox and you can use your email as you wish. Don’t forget to be careful not to archive spam mail , as it will take up unnecessary space in your inbox.
