PowerPoint is one of the most popular programs to create presentations around the world, it offers us hundreds of tools to make presentations, which we can rely on when we want to communicate an idea visually.
How to Insert a PDF Document Inside PowerPoint in a Few Seconds
Among its tools there is one that may not be so well known, but it is extremely useful if you learn to use it correctly . We mean that PowerPoint allows us to insert a PDF document into our presentation and which we teach you how to do .
Index( )
- How to link a PDF to a PowerPoint presentation?
- Is it necessary to copy the PDF file to PowerPoint?
- How to see only a part of the PDF in the slides?
- What is the way to add a PDF in a complementary way?
- What to do if I want to view a PDF from the action button?
How to link a PDF to a PowerPoint presentation?
There are several methods by which you can link a PDF to PowerPoint. One of them is inserting it as an image , in this way you will be able to visualize the data of one of the PDF pages without the need to include the entire PDF file in the presentation. The steps to follow are those:
- Open the PDF file and navigate to the page you want to display in your PowerPoint presentation.
- Now open the presentation and go to the page where you want your PDF to be displayed.
- Go to the PowerPoint menu and choose the ‘Insert’ option,then ‘Screenshot’.
- We note that the PDF file is the first option you will have within the insert menu dialog window.
- Click on the image and wait a few seconds for it to be inserted into the slide where you are located.
- Resize or modifythe image to your liking.
Is it necessary to copy the PDF file to PowerPoint?
Depending on the method you use to insert the Adobe PDF document, you should copy it or not to PowerPoint , if you want to insert it as an object to be displayed during the presentation, you should copy it.
How to see only a part of the PDF in the slides?
In order to see only part of the PDF within the presentation, you will need to insert the content of the PDF as an image on the slide. For that, follow the following steps:
- Open the PDF right where the section you want to show in the presentation is. Make sure it’s the last window you left open before going to the next step.
- Go to PowerPoint and select the slide where you want the PDF content to be added.
- Click on the ‘Insert’ tab, now click on ‘Group of images’ and finally on ‘Screenshot’.
- We note that the PDF file will be the first thumbnail image you’ll see for selection.
- Select the ‘Screen clipping’ option, at this point PowerPoint will minimize automatically and show you the window with the PDF file.
- There you will have to draw with the mouse cursor a boxthat includes the content that you want to show in the presentation.
At the end of the process, you will notice that the section you chose with the mouse will be automatically inserted inside the slide you chose at the beginning.
What is the way to add a PDF in a complementary way?
Adding a PDF as a companion will allow you to share the PDF file with those who have access to the presentation or PowerPoint file. This is useful, as you won’t have to send the PDF as an attachment , but it will already be embedded within the presentation.
To carry out this method, you must make sure that you have the PDF file closed and follow the steps that we indicate below:
- Open the PowerPoint presentation and go to the slidewhere you want the PDF to appear.
- Select the ‘Insert’ tab and then choose the ‘Object’ option.
- Choose the ‘Create from file’ option and then you will need to choose the PDF file you want to insert.
- Finally, press the ‘Ok’ button.
Following these steps will have you insert the PDF file in a complementary way in the PowerPoint presentation . You should know that, in order to minimize the space occupied, the file will be a compressed PDF , so it will possibly lose some visual quality.
What to do if I want to view a PDF from the action button?
If what you want is to insert a PDF file into your presentation and for it to be activated every time you click on the preview with the mouse, then what you should do is the following:
- Open your PowerPoint presentation and go to the exact slide where you want to insert the PDF.
- Select the ‘Insert’ tab and in the ‘Links’ section select the ‘Action’ option.
- Select the ‘Hyperlink’ option, you will see a pop-up window open and you need to select the ‘Other File’ option.
- Then you must navigate to select the PDF file and click on ‘Ok’.
If you follow all the steps indicated above, you will be able to make PowerPoint presentations that are not only interesting in their content, but also innovative and attractive for the people who will see your presentation.
