Microsoft Word is a fundamental program that should be on every computer, thanks to its multiple functions it is possible to write documents in a professional way.
However, sometimes it is necessary to reduce the weight of a document, so pay attention to this tutorial, since you will learn how to compress or reduce a Word file , so that you can easily send them.
How to Compress or Reduce a ‘Word File’? – Facilitate the Sending of Files
Index( )
- Why is it important to compress or reduce the size of a Word file?
- How can I compress a file in Word?
- from Windows
- Using Mac
- WinRAR Tools
- Online
- How can I reduce the size of a Word file?
- Convert document to .docx
- remove the sources
- Compress images
Why is it important to compress or reduce the size of a Word file?
Compressing some files is a process that is done to reduce the size or weight of such files without losing quality , so that they take up less space on the device and to facilitate sending to other sources.
Hence its importance, in fact, some applications establish the weight or size of the files that can be sent. Therefore, when the established quantity is exceeded, it is necessary to compress them in order to avoid inconveniences at the time of shipment.
How can I compress a file in Word?
In that sense, in this article we will teach you how to compress a file in Word from different operating systems on your PC, using applications or online. In addition to that, you will learn some ways to reduce file size. Pay attention to the following aspects:
from Windows
If you have a Windows 8 or 10 computer, you can easily compress the Word file without having to download any program . To do this, you must do it as follows: first, find the document you want to compress, then right-click on it and click on ‘Send to’, which you must select ‘Compressed folder (Zip)’.
Using Mac
In the case of having a Mac device, the steps to reduce the size of a Word document are the same. Therefore, follow the mentioned instructions and easily compress the file. Once ready, you will get it in the same folder as the original file.
WinRAR Tools
The WinRAR program is an additional option that you can use to compress and decompress large files . If you already have it installed on your computer, the first thing to do is select the file, right click and choose the ‘Add to file’ option. Then, a menu with different options will be displayed, at this point, select Compress in Zip format and that’s it.
Online
Another very useful external tool to compress files for free is Wecompress , you can enter the Wecompress website from any browser. After having entered the server, click on the + icon to upload the document, a window will appear that allows you to search for the file on your computer.
After selecting it, wait until the program compresses it. As soon as it finishes, it will show you the compression percentage detailing the weight and size of the file. Finally, click on ‘Download’.
How can I reduce the size of a Word file?
One of the amazing features of Word is to copy and paste images within the document. However, inserting these images can increase the weight of the file, therefore, compressing them is an excellent option to reduce the size of the file. Therefore, below we will tell you how to reduce its size in different ways:
Convert document to .docx
The first option is to convert the document to .docx, and you can easily do it online through Wecompress . Thanks to it, you can compress any file in any format, depending on your needs, for example, .doc or .docx.
remove the sources
Removing fonts from a file in Word is a different way to reduce the size of your document. Word has the peculiarity of saving these fonts, so that when we open the file it can be read without difficulty.
However, you can disable this option by clicking File , then go to Options and click Save and uncheck, after which uncheck ‘Embed fonts in file’.
Compress images
Compressing images within a document is another way to reduce their size, making it easier to send them through other programs quickly.
To do this, click on the image and go to ‘Format’, now click on Compress image and select ‘Apply only to this image’ and select ‘Remove cropped areas from images’. Finally, click OK.
