The 4 stages of the administrative process

The administration is a fundamental task of the business world. This process consists of four steps that we describe below.

  1. Planning

From the realistic description of the starting point and the arrival point, this plan allows you to travel the distance between the beginning and the closing. For example, identify what means you have, what you could do to acquire new tools and skills, as well as what you lack. There is no preparation without the realistic criteria of a goal to be achieved. Among all the possible purposes, you have to prioritize which are the most relevant right now for the company. That is, difference between what is primary and what is secondary.

This is a time of great responsibility where reason and emotion have to be aligned to ensure effective decisions. All the choices made at this time have a reason for being and a reason for what. This double justification supports the value of the correct criterion. Design a script to give practical form to that theoretical vision you have in mind.

  1. Organization

Through this section you put in relation the integral structure of your company with the particular reality of each department. For example, it describes the map of the different jobs, detailing what are the competences and responsibilities of each one.

At this time, it seeks to make possible that previously established plan by coordinating human and technical resources in relation to the purpose. The individual effort acquires meaning in its connection with the sum of talent of the group.


  1. Address

This work underscores the interest of the previous points, since if planning and organization are not accompanied by a correct direction, they result in chaos and loss of time. The entrepreneur has the authority to harmonize all the agents of this administrative process to achieve the results.

Especially important is the role of those who adopt a leadership role, because from their position it acts as a means of union in the workforce. However, there is no single style of influence. Each company must decide the one with which it wants to motivate its employees.

  1. Follow up

The previous stages admit an ex post examination through the evaluation of the steps present in the administrative calendar in order to accredit the effort and resources invested. The purpose of this control is to reinforce successes and make changes where necessary, guaranteeing the wise investment of hours, means and money. For example, it is possible to identify those actions that have turned out to be totally unproductive to speed up the administration from now on thanks to the confrontation of the experience. This control reflects the power of learning centered on trial and error.

Why is it so effective to make good compliance with these four stages? Because resources are not unlimited but quantitative. Its own nature invites you to make good use.


Leave a Comment