Remote work: how to increase productivity?

The remote work is a practice that allows employees of a company work from home or anywhere else. In times of advanced technology, many companies are already adopting the practice on a daily basis.

Even so, there are still a number of professionals who see remote work as the loss of control over the employee. However, working in the office does not mean working more or better. On the contrary!

The quarantine that Brazil is going through due to the COVID-19 pandemic is transforming the work environment of companies, because to avoid contact between people, it is necessary to adopt the home office.

In this way, even those who were not adept are finding the possibility interesting, since it is a way to prevent companies from completely stopping and, at the same time, collaborating with people’s health.

While for some remote work is already part of reality, others suffer to adapt. After all, how to increase productivity and avoid distractions? This is a question that many people have been asking themselves in the past few weeks and this article aims to help you answer it!

What is remote work?

Remote work is the possibility of working outside the office, that is, outside the corporate environment. In general, it is about working from anywhere in the world. Many people are already looking for a more flexible day to day, however, not all functions are adapted to the model of distance work.

When the position requires a lot of physical presence of the professional, this model may not end up being so advantageous, but there is no denying that there are several benefits of adopting remote work in your company (regardless of the coronavirus pandemic).

What are the benefits of remote work?

  1. Productivity

The first point that many researches have already raised is that working outside the corporate environment does not necessarily affect productivity, on the contrary.

A study by the Society for Human Resource Management found that 68% of HR professionals believe that going to the office just to be present decreases the productivity of organizations.

An American study by the employment platform Airtasker pointed out that 50% of the sample studied is adept at remote work and these people are, on average, 10 minutes more productive per day than professionals working in the office.

In addition, remote employees work 1.4 days more per month than those who do not work remotely, which results in more than three weeks of work per year.

Attracting and retaining talent

The high competitiveness among companies to seek the best professionals can make the attraction process more complex and difficult.

However, by establishing a clear remote work policy in the company, it becomes feasible to find professionals who work only at a distance, but who are very good and would like to be part of the organization. In this way, therefore, the range of talent options is expanded.

In addition, as the home office is the desire of many people, this can also become an interesting differentiator. Even those who do not like to work 100% remotely may be interested in this benefit from time to time, so it can become an attraction of the company.

  1. Cost reduction

An employee results in several costs for a company. The practice of remote work is also beneficial for the company in this regard, as some costs are reduced.

A great example is the issue of physical space (if everyone works remotely, this space does not even need to exist) and related expenses, such as water and electricity.

On the other hand, the employee himself also reduces his costs, for example, with regard to transportation and food.

  1. Quality of life

For many people remote work is synonymous with quality of life . The possibility of balancing professional and personal tasks throughout the day can be a great benefit.

Being able to take longer breaks during the day, taking children to school, playing sports at lunchtime and working in the comfort of home are some of the factors that influence quality of life.

In addition, many people end up wasting 2-3 hours or more in getting to the office. When they don’t, they can even sleep a little more, which is beneficial for health too.

How to increase productivity during remote work?

survey conducted by Betania Tanure Associados (BTA) found that 43% of companies are adopting the home office because of the coronavirus. Among the main challenges, more than 60% of the companies affirm that it is the “adaptation of the face-to-face activities to virtual ones” and “45% point to people management” as the greatest difficulty.

With so many challenges ahead, we have prepared some important tips to help you adapt to remote work.

  1. Use the Pomodoro Technique

The Pomodoro technique does not only work for home office, it can be applied in different situations. Either way, this tool can help increase your productivity and improve your ability to manage time.

Developed in the late 1980s by an Italian university student who aimed to increase his productivity during his university years. At the time, he used a kitchen timer to organize himself, which he spun for 25 minutes. At this time he was totally focused on his tasks, without any interruption and then took a short break.

Today, there are some apps that can help you put the technique into practice, or you can use the phone’s stopwatch as well. The Pomodoro technique is based on the idea that by dividing the workflow into concentration blocks it is possible to stimulate focus.

The first thing to do is a list of tasks that must be done during the day. Then, divide your time into 25-minute periods and work with total focus during those times.

After the first 25 minutes, review the status of tasks and take a 5-minute break. This is the time to distract the mind and do nothing related to the task at hand.

In addition, every four cycles you should perform a longer interval, from 15 to 30 minutes. The ideal, despite the indications, is to find the break times that make the most sense for you – the important thing is that the breaks happen because they will increase mental alertness.

Take advantage of remote work and use breaks to do what is not always possible in the office, such as a good stretch, meditate, etc.

  1. Know what times you work best

Having this kind of awareness can be very useful for remote work, because by detecting the time of day when you are most productive you use this time intelligently.

This means that the hours of greatest productivity should be used for the most complex tasks that require the most attention. That way, anything more mechanical tasks can be done when you are at the lowest energy levels.

In addition, by knowing the times when you work best, it is also easier to create a routine, an item that we will go into detail in the sequence.

  1. Create a routine during remote work

Just because you’re working out of the office doesn’t mean you should stop having a routine. By creating daily habits, you also increase productivity levels and avoid procrastination.

Don’t make remote work an excuse to stay all day in your pajamas lying in bed, all crooked. Take advantage of the fact that you don’t have to waste time commuting to perform activities you enjoy, such as playing a sport.

Creating a routine may seem complicated at first, after all, during quarantine we cannot leave the house, but establish what activities will be carried out in the morning, afternoon and evening. That way, you can be more clear about everything that needs to be done besides the tasks at work.

Make a task plan

If you have difficulty organizing, try to make lists of daily tasks. For this, you can use digital tools, such as Trello, or physical planners as well.

It is very important to be aware of project management tools, especially if remote work is a challenge for you. That way, you can easily see everything you need to do during the day , as well as being able to follow the progress of tasks.

  1. Use communication tools

One of the points that can suffer with remote work is the communication between the teams, therefore, it is important to use tools like Slack and make video conferences to deal with more complex subjects.

If it is more appropriate, set aside time on your calendar every day to update projects and tasks with other team members. As everyone picks up the pace and gets used to the distance, the frequency of alignments may drop a little.

  1. Include the exercises in your daily life

At a time when we are all in social isolation, avoiding leaving the house as much as possible, it is very important to ensure that both mental and physical health are up to date.

Who lives in very small places, without a garden, the ideal is to bet on Yoga training or stretching, which already help to keep the body healthy. On the other hand, if you have more space, consider doing aerobic and weight training as well.

What you should avoid anyway is to cancel the physical exercises in your daily life, as this can affect your productivity. When doing some physical activity, you will feel more willing and will certainly be feeling better to produce.

Find the best time to include the exercises in your new remote work routine. It can be a good way to start or end the day, as the practice helps to control anxiety and reduce stress.

  1. Create a suitable workspace

One of the great difficulties that people may face during the quarantine home office period is adapting the home environment for work. If you are not used to working remotely, this can be one of the main challenges, especially if you live with children and other relatives.

To find out what helps you produce more, the ideal is to test until you find the environment that makes the most sense for you. There are people, for example, who enjoy working with music, but does that hinder you more than help you focus?

And did you know that even temperature interferes with your productivity? Avoid very stuffy environments, which can make you feel weak. On the other hand, if the weather is very cold, it can increase the feeling of loneliness. The ideal is to work in a place with a temperature around 21 ° Celsius.

In any case, it is important to remember that it is necessary to create a favorable, peaceful environment with few interruptions (after all, as the Pomodoro technique taught us earlier, in some moments you will need to have total focus).

  1. Understand that being productive is not working long hours

Forget this story that being productive means working long hours. In fact, being productive means doing several tasks in less time, that is, making better use of your time.

It is important to remember that the home office should not be an excuse to work many hours longer than you are used to. Many people may end up getting carried away and end up working more than 12 hours a day. Do not do this, except at specific times when it is really necessary.

 

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