If you have a Microsoft OneDrive account, you may want to take advantage of the multiple functions that this platform offers us. One of them is to synchronize your OneDrive files with Teams , this is very useful if you frequently use both platforms and want to be able to access all your files in an easier way.
How to sync your ONEDRIVE files with Teams – Full Linking
Index( )
- What is the procedure to link your OneDrive account with Microsoft Teams?
- From Teams
- With SharePoint
- How can you tell if your OneDrive files have been linked successfully?
- the red circle
- timing arrows
- contact icon
- blue cloud icon
- the little green dove
- Green circle with white tick
What is the procedure to link your OneDrive account with Microsoft Teams?
If you want to sync the files from your OneDrive account, between your computer and the cloud, you can sync from Microsoft Teams or with SharePoint , this will allow you to access your files from anywhere , be it from your computer, your mobile device or from the OneDrive website. Also, if you add, change or delete a file or folder in your OneDrive folder, the same changes will apply to your OneDrive account, this is because every time you connect to the internet, it will automatically sync any changes that are made. .
From Teams
- Go to the company’s OneDrive folder.
- Then, you will need to open Microsoft Teams.
- On the left side, click on “Teams”, you will be able to see each team within their corresponding channels, and each channel generates a separate folder when sharing.
- Select the “General” option.
- To sync Onedrive, you will need to enter a channel and then click on “Files” .
- Then, you must choose “Synchronize”.
- To sync an entire root team to OneDrive, tap any of the channels, and then click Files.
- Then you will have to click on the icon of the three points and select “Open in SharePoint.
- Then, click on the root directory of the computer, which is “Documents”, and then click on “Sync”, and you must give the permissions to open OneDrive.
- Sign in with your account and it will automatically start syncing and creating the linked OneDrive.
- Then you will be able to see the types of icons that your files can present according to their status.
- Then go back to the file explorer, and then you’ll see that a shared file folder has been created with that team, and within the individual channel folders.
With SharePoint
- Go to the Microsoft Office 365 website.
- Then sign in with your Microsoft Office account.
- Select SharePoint to sign in.
- Then you’ll need to open the SharePoint library you want to sync with OneDrive.
- Then you will have to click on the “Synchronize” button, and the “preparing to synchronize” window will open.
- Click the “Copy Library ID” option.
- Then, you will have to verify that you have copied the link correctly, to do so you will have to paste the link in a notepad using the Ctrl + V keys.
How can you tell if your OneDrive files have been linked successfully?
Once you have activated synchronization, you can check the status of your OneDrive files and thus check if they have been linked correctly, for this you must enter your OneDrive account and next to the files you will see an icon the which will indicate the current state of the file some of those icons are the red circle, synchronization arrows, contact icon, blue cloud icon, the green checkmark and the green circle with white checkmark.
the red circle
If a red circle with a white cross is shown next to your file, that means that file cannot be synchronized , so you should check why it cannot be synchronized and to do so you must click on the white or blue OneDrive icon in the notification area so you can get more information about the sync issue.
timing arrows
When circular arrows are displayed over OneDrive notification icons, it means that syncing for that file is in progress , this also includes files being uploaded or OneDrive is syncing new files from the cloud to your computer.
contact icon
If you see a “people” icon next to a OneDrive file or folder, it means the file or folder has been shared with other people.
blue cloud icon
If there is a blue cloud icon next to your OneDrive file, this indicates that the file is only available online , therefore you will not be able to open your file, as online files can only be opened if the device is connected to the Internet.
the little green dove
This icon is shown when it is possible to open a local file, but if you open a file online only, it is automatically downloaded to the device and then it will become an available file, and a locally available file can be opened whenever you want , even without access to Internet.
Green circle with white tick
If you have marked any of your files as “Always keep on this device” , the green circle icon with the white check mark will be displayed next to the file, so you can identify the local files on your devices that you want to keep forever.
