For the reasons of each one, it is never too much to consider the possibility of adding a password to the files generated by PowerPoint.
This is a function that all the programs of the Microsoft Office suite offer but that is rarely used. In case you don’t know how to do it, we will soon teach you everything you need to know about it. At the end, you will understand that this is just as easy as creating a password for a Word document.
Index( )
- Why is it necessary to put a password on an important PowerPoint file?
- Unnecessary modifications are avoided
- Plagiarism of your information is protected
- What steps to follow to protect a file in PowerPoint?
- with your PC
- From your macOS
Why is it necessary to put a password on an important PowerPoint file?
Whether it is for the files that are generated in PowerPoint or any other editing program, it is always good to maintain a certain level of security in our files. In fact, this is recommended when you have a shared PC with other people or users. In any case, having a password for each of our files or some specific ones will help us:
Unnecessary modifications are avoided
It is the main reason why users tend to protect their files. This is very common especially when talking about the academic aspect. That is, when a professor or teacher sends a document with valuable information, it is common for said file to be protected with a password in order to avoid unnecessary modifications.
By this we do not mean that only teachers have the possibility to opt for this protection. You can also do it, either to show a piece of work, make sure that the information or slides that you deliver do not suffer any modification or change without your consent, among other things. The main idea of adding protection to your files is to prevent modifications and changes.
Plagiarism of your information is protected
This is closely related to the previous point. While it is true that the impossibility of making modifications prevents your work from being plagiarized , sometimes it is not enough. Now, the situation changes when you have set a password to such an extent that it is mandatory to be able to set it so that the file can be executed and can display the information.
So our recommendation to avoid possible plagiarism is that you protect your file with a password that does not allow the modification of the information, in addition to placing a password or additional protection that is required to open the file. That is why some users decide to put passwords on folders in Windows 10 in order to avoid this.
What steps to follow to protect a file in PowerPoint?
Keep in mind that the protection of Microsoft Office files will depend on what type of protection you want to do. For example, you can use one to make your documents read-only, you can also encrypt your documents with a password , and many other ways. The truth is that they have great freedom when it comes to file protection and/or encryption.
with your PC
As for the steps you must follow from a Windows PC or a laptop, they are the following:
- You are going to run the program and select a blank sheet
- Now proceed to select the file option so that the options menu is displayed
- Locate the Information option and click where it says Protect document
- Then you will be shown other options where you will have to choose Encrypt with Password
- At this point is where you are going to place the password that your document will have
- Once you have entered it, proceed with Accept and finish accepting the password you have typed.
This is more than enough to prevent someone else from finding your file and opening it for modification or plagiarism. Now, if you don’t want to do all this process with each of the files you want to protect, you can try putting a start password in Windows 10
From your macOS
The truth is that there is not much difference in relation to a Windows PC . This is thanks to the fact that the program interface is the same. Therefore, the steps you have to follow are exactly the same as when you have a Windows computer.
Now, the situation changes when you want to lock a Keynote presentation on a Mac. Although it is still quite simple and even much more so than in Windows.
