If you are starting to create your business or are growing, you will need to create a corporate email with Gmail . This will allow to have a greater order of the business processes that are carried out.
Regardless of the type of company you have, using Gmail becomes one of the main tools that you should resort to. Activating a corporate email is different from having a common account.
In order to know more about it, you can continue reading and take into account the steps to follow so that you have an effective result.
Managing a corporate email with Gmail
The use of corporate emails with Gmail is done through Google Workspace . Upon entering this platform and the ownership of the company is verified, the email address can be used.
To begin the process of corporate use, the following Gmail handling and configuration steps should be taken into account :
· Create user accounts
All company users using Gmail must have a Google Workspace account . These accounts provide users with a name and password to log in, as well as the company email address.
· Configure MX records
This is to redirect email to Google’s servers, redirecting company records. This must be done after creating the user accounts of those who use the company’s Gmail.
In case of implementing Gmail in parallel to the usual email service, it is recommended to check the advanced email delivery options .
· Import emails to Google Workspace
This stage helps you figure out how to import your users’ emails from your old email system to Google Workspace . Thus, the new changes and the necessary tools for a business email will begin to be noticed .
· Authorize senders with SPF
SPF records must be added to the company’s DNS configuration to ensure that messages cannot be spoofed. These based on company messages, avoiding confusing company messages with spam.
Otherwise, the messages that users send from Gmail could end up in the spam folder forever.
· Avoid spoofing, phishing and spam
In addition to adding the records previously exposed, other protections are recommended. These are specific to Gmail and can be made as a recommendation in the process of creating corporate email.
· Add other company names
If you have multiple company names, they can be added to the corporate email account. Thus, users can have an email address in one or more denominations.
· Customize the Gmail web address
This step will allow users to access your Gmail page directly with the email address that the company has.
· Set up the built-in Gmail experience in your organization
This allows users to access email, chat, and video calls from Gmail . Even the company’s clients will be able to send and receive messages from other accounts , establishing corporate communication.
· Customize more company options on user accounts
These options can be personalization, offline access, read receipts or mail delegation in general. They can be set as preferred.
Benefits of corporate emails with Gmail
Given the amount of tools that Google has, they can be used from the Gmail business account. The interaction can be between users and workers of the company, being an exclusive corporate deal.
Having this configuration, different alternatives can be taken that respond to the needs of the company. The consultation of the clients will always be timely and thus avoids the mixture of messages that do not have to do with the company.
Tools like Gmail’s autoresponders can make user requests clear. Based on this, it is recommended to have a complete team that manages the account in different ways.
Each client will be served briefly and a good business information management strategy will begin to be created . So, corporate emails generate relevant changes for corporate growth.
