There are many software programs that allow you to optimize your work from home. Here is a list of the best telecommuting programs.
The practices of teleworking , that is, being able to work from any geographical place (even if it mainly refers to working from home) independent of the company office, are now widespread also in our country. Many companies choose to adopt this working solution for their employees due to the numerous benefits on management costs, while the employees themselves can obtain advantages from this type of work, of course if applied correctly.
At home or in the office, it is possible that the need arises to have to send e-mail messages, transfer files or heavy documents to a colleague or client, as well as the possibility of having to participate in a videoconference. There are numerous programs developed specifically to encourage teleworking. If employees who work in the office often find these telecommuting software already installed on company computers, it is not at all obvious that these programs are present on their personal computer. However, we clarify that these are not specific services for teleworking , but programs that can be used equally by everyone, therefore also for purposes other than working ones. For this reason, in trying to locate thebest telecommuting services , we will present the software most used by employees to work comfortably from home and beyond. The programs listed below will also come in handy, for example, for sending an e-mail to a friend or teacher, as well as for making video calls when teachers assign group homework to you and your classmates. at home!
- Best software for working from home
- Programs to send work emails from home
- Teleworking software for exchanging files and documents
- Teleworking software for videoconferencing
Best software for working from home
To put telework into practice in the best possible way you need to be able to properly use different software . In fact, computer work requires multitasking skills and being able to use multiple tools at the same time. You may therefore find yourself in particular situations, where the need to transfer a large file is associated with sending an e-mail message.
To allow you to move easily within this mini-guide we have preferred to distinguish the software for teleworking into distinct categories, so you can easily identify the program that best suits your work needs, be more efficient and productive, thus improving business performance .
Programs to send work emails from home
Having to carry out your work from home, you may need to send very important emails . Corporate e-mail addresses usually refer to the Internet service provider (or ISP), i.e. the company that provides Internet services (including e-mail service) to your company (this is the typical case of the composed address from [email protected] ).
To access the e-mail box, you will therefore need to use the webmail page on the ISP website. To do this you must:
- Check in the company, by asking the IT technician or whoever is in charge of the organization, which ISP provides the mail service;
- Retrieve the web page address to access the mailbox via browser: try to search on Google for “ISP name + webmail mail”;
- Access the box by entering your personal address and the associated password;
- Manage your inbox, by sending or reading messages (if you find it difficult to navigate the site interface, remember that ISPs often have guides within their sites to help you use the inbox).
If you want to avoid opening the web browser every time, look for the web page of the ISP through which to access your mailbox, know that there is a faster way to download or send e-mail messages. In fact, to make the use of e-mail more convenient, there are specific programs, called e-mail clients, which allow you to configure your mailbox in the program and use it quickly.
Among the best email clients to send work emails from home you could use:
- Outlook
- Thunderbird
Before explaining how Outlook works, you need to know that there are three versions of this email client:
- Outlook 365
- Outlook Web App
- Outlook for Android and iOS
Microsoft Outlook is the most used program in the world to manage e-mail on your computer. In fact, this software, in addition to managing e-mail, allows you to easily organize your appointments and interpersonal contacts, being equipped with calendar and address book functions.
Lastly, Outlook allows you to add multiple mailboxes at the same time, so you can use both your personal and corporate or institutional e-mails.
Like Microsoft Outlook, Mozilla Thunderbird is also a very popular software because it allows you to configure and manage one or more e-mail boxes very intuitively, as well as perform the calendar and address book functions already mentioned for Outlook.
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Either way, what you will need to do is download the software from the official websites (download and use is free) and set up your inbox. Again, it will not take long and once you have associated the box in the program you will not have to repeat this operation again. To set up email, look for instructions on the ISP’s website for setting up the IMAP or POP3 service (depending on the type of mailbox your company provides). Once you have retrieved the name of the company mail provider, you can search for yourself on Google by writing “email configuration on client + ISP name”.
Teleworking software for exchanging files and documents
In addition to e-mails, it is possible that, having to work from home, you may have to send or exchange files and work documents. At this point, you have three options available:
- Use e-mail : attaching the file or document in question and sending it to the address of the colleague or client who must receive it;
- Use a messaging software (such as Skype or WhatsApp): it is not really the best solution as these tools are designed for text communication or videoconferencing;
- Relying on cloud storage services (space / virtual memory): this is the most convenient and in our opinion the safest solution.
Here are two of the best software for exchanging files and documents :
- Dropbox
- WeTransfer
Dropbox is a sort of “virtual hard disk”, inside which you can upload your files, of any type, so you can use them from any location thanks to applications such as Dropobox Mac and Dropbox PC . In addition to the software, you can access Dropbox from a browser and log into your user area. To know how to send files with Dropbox, read our dedicated guide.
The other service mentioned, WeTransfer helps you share or transfer large files to a co-worker or friend. We have already talked about how WeTransfer works, but here it is good to reiterate that, with this service, we can send files up to 2GB without taking up space on the e-mail box. The only ” discordant note” is that the free version of WeTransfer does not offer encryption, so the data exchanged during upload and download are potentially exposed to be captured if uploaded from a shared or public network (it is, however, a rather remote hypothesis and WeTransfer remains a very safe service even in the free version ).
Teleworking software for videoconferencing
In addition to sending work e-mails and exchanging files and documents, working from home you may have to take part in a virtual meeting to make up for the absence of a physical place such as your company or client’s office.
The “quick and easy” solutions are Skype , for long meetings or Zoom.us . Both offer the possibility of using the Internet for calls and video calls. You can use Skype for work to organize group chats and video conferences. Likewise, you can take advantage of Zoom.us for calls, video calls and to share your computer screen.
Both of these software are free: Zoom.us allows you to add up to 100 participants and organize 40-minute meetings in the free version. If you need more minutes or participants you will need to take out a paid subscription.
Well! Now that you know new teleworking services, you can better manage your work tasks even from home.
