19 best Outlook Mobile App tips for Android and iOS

For a long time, Outlook has been the heartbeat of enterprises. Now, it is also entering our personal lives. Did it explode because of working from home ? Is it because we realize that life is our business? For whatever reason, we need tips and tricks on how to make Outlook work best for us on Android and iOS devices .

We have compiled the best and biggest Outlook mobile app tips. Unless otherwise noted, these tips apply to iOS and Android devices.

Table of Contents

1. Find documents, itinerary details, contacts, etc.

Supported by Microsoft Maps , selecting the search magnifier will instantly load your most recent files, favorite contacts, travel routes, and even package delivery tracking. Many search criteria used in desktop Outlook can also be used in the Outlook mobile application.

2. Filter emails in the Outlook app

People like to keep emails even if they know they will never use them again. Yes, because you can filter them.

In the inboxor any folder, select the filter button.

Choose to filter by any of the following: all messages, unread , flagged , attachments or @mention me . @Mentions Me is a feature in desktop and Web Outlook, similar to @Mentions in social media applications .

3. Use Outlook App to synchronize phone contacts

By default, your phone address book will not be synchronized with the Outlook application.

On the Outlook home screen, select the settingsgear icon.
Select the account you want to synchronize with Outlook contacts.

Scroll to Sync Contacts, and use the slider switch to turn it on. The color of the switch will change.

Willit ask to allow Outlook to access your contacts? Choose Allow .

If synchronization doesn’t work, go back to settings , scroll to the bottom, and select Reset account .

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4. Manage notifications by account

Do you have multiple accounts using the Outlook phone application? You can control every notification.

On the Outlook home screen, select the settingsgear icon.
Scroll to and select the notification.

Select notification, new e-mail sound or sent e-mail sound , and then make the desired changes.

5. Listen to emails in the Outlook application

Playing my e-mail is a powerful function of a multitasking program, and a powerful function of Outlook. It uses Cortana’s artificial intelligence (AI) capabilities to complete tasks that are more than just reading emails.

Cortana will check Outlook and let you know how to deal with changes or conflicts. It can provide e-mail details, such as who else received the e-mail, whether it was a long or short e-mail, and how long the e-mail was read.

Play My Email for iOS is available in Canada, the United States, the United Kingdom, Australia and India. For Android, only available in the United States. Hope it will eventually appear.

6. Close or open Focused Inbox

Focused inboxes are things you like or hate. There seems to be no in the middle.

Go to settingsand scroll to Focused Inbox , then select the slide button to turn it off or on.

7. Turn “Organize by topic” on or off

Just like “Focused Inbox”, organizing emails by conversation topic is a divergent topic.

Go to settings, then scroll to Organize emails by subject , and select the swipe button to turn it off or on.

8. Set or change swipe options

With just a flick of your finger, you can tell the email where to go. The first time you swipe an email, Outlook will guide you through the selection step by step. If you change your mind, you can also change the swipe.

Go to settings, then scroll to and select the swipe option .

Select changesor settings (if displayed).

A slider will open, showing the following options: delete, archive , mark as read , move to folder , mark , postpone , read and archive, and none . choose one.

You will see that the option is set.

Swipe on the email to delete it.

9. Sort contacts by first name or last name

Go to settings, then scroll to and select sort by .

Select the firstor last name for the last name .

10. Set up automatic replies

Go to settings, then scroll to and select an account. This only applies to Office 365 or Microsoft Exchange accounts.

Select automatic reply.

On the right, select the slider button to turn on or off the automatic response.

Choose to replyto everyone or just my organization , and then choose whether to use different messages for my organization and external senders .
Create or edit an automatic reply, then select the check mark in the upper right corner to set the change.

Confirmby choosing .

11. Customize favorite folders

Are there many folders? You can set favorites to make it the first folder you see.

Select the “Home” icon, and then select the pencil icon from the folder.

Scroll to the folder you like, and select the star to make it a favorite.

It displays your favorites at the top of the screen. Select the check mark to submit the changes.

Now your favorite folder is at the top of the list.

12. Change Outlook App to dark or light theme

Go to settings, then scroll to and select appearance .

In Light, Dark or System to choose between themes. The changes take effect immediately. The word color in the lower right corner does not seem to have any effect.

13. Add other interesting calendars to the Outlook application

You may know that you can add other people’s calendars to your calendar , but you know that you can add sports, TV, and other apps’ calendars?

In Outlook, select the calendar icon near the bottom right corner. Please note that the number is today’s date.
Scroll to and select an interesting calendar.
It shows a list of sports and TV shows to choose from. For this example, we will choose sports.
Select the type of sport you want to engage in from the list.

You can choose to follow the entire game or league, or a single team, just select the blue cross icon.

To add a calendar from other apps, go back to the Add Calendar page and select the calendar app.

Choose from the list of available applications by selecting the blue cross icon.

14. Use add-ins from other services in Outlook App

Integration is part of the reason why Outlook is so popular. You can use add-ons in popular services, such as Go to Meeting , Box, Outlook Slack , Treello, etc.

Go to settings, then scroll to and select add-ons .

Find the add-ons you want, and select the blue cross to add them.

15. Change calendar view in Outlook App

The calendar defaults to a full month view. Packed a lot of information on a small screen. You can change it. This only applies to portrait mode.

In the calendar, select the viewicon in the upper right corner .

Select the number of views from other options: agenda, day , 3 days or month .

Agenda view-displays all upcoming events.
Day view-please note that the current time is displayed in other colors.

3-day view-displays today and the next 2 days, as well as calendar entries.

Month (default)-will become confusing and difficult to read.

16. Set “Do Not Disturb” in Outlook App

Outlook is about getting work done. But it can also be distracting, so learn how to use its do not disturb function.

On all accounttabs, select the bell icon.

Choose your preference. You can only select one Timedevent at a time, however, you can mix and match Scheduled events. Select the check mark in the upper right corner to submit the changes.
Back to the “All Accounts” tab, the bell is red and zZ> is displayed , and all accounts in the “Do Not Disturb” mode have a red zZ.

17. Use message operations in Outlook App

You know that you can use actions in the single message view, but did you know that you can use actions in the “Inbox” view?

In the folder view, touch and hold a message to perform an action on it. Delete, archive and move to folder operations will be displayed . To perform more operations, select the 3-dot menu.
The 3-point menu shows the following actions: move to focus inbox, report spam , ignore conversation , mark as unread , mark , postpone, and select all .

Report spam tells Microsoft that email is spam and its spam AI will learn to stop spam .

18. First look at the items in your favorite contacts

Everyone is important, but some people become more important in your life. This will ensure that their email is seen first.

In Contacts, select a contact you like.

In their contact card, select the star in the upper right corner. Now they have become favorites. All Outlook items in them will be displayed before others.