Production SOP is a document that contains guidelines and guidelines for carrying out all activities in the production division and related to it.
As part of the purchase ( Purchasing ), Warehouse (Inventory ) and Marketing .
And here we present 12 examples of Standard Operating Procedures – Production SOPs:
- Procedure for Purchasing Raw Materials and Production Raw Materials
- Procedure for releasing raw materials and raw materials from the warehouse
- Procedure for Entering Finished Goods to the Warehouse
- Inventory Calculation Procedure
- SOP on Making Production Activity Documents
- SOP on Production Results Delivery
- SOP on Production Process
- Standard Operating Procedures – Quality Inspections of Goods Inventory
- SOP for Product Quality Control
- Production System Quality Control SOP
- SOP for Machine Quality Inspection
- New Material Test Standard Operating Procedure
How is the format of the Production SOP and how to make it?
Immediately, let’s follow the complete discussion below …
01: SOP for Purchasing Raw Materials and Production Raw Materials
A: Standard Format for Production Procedures – Purchasing Raw Materials and Raw Materials
1: Purpose
To provide guidance in purchasing raw material and raw material for production.
2: Tools and Materials
- Telephone
- Computer
- Internet
3: Related Work Units
- Production Section
- Purchasing department
4: Documents used
- Purchase Request Letter
- Quotation letter
- Purchase Order Letter
5: Implementation Procedure
Procedure # 1:
The Purchasing Department gets a purchase request from the production department.
Procedure # 2:
The production department provides recommendations for supplier / supplier names, addresses, telephone and contact person.
Procedure # 3:
The Purchasing Department verifies whether the supplier / supplier is the main supplier or not.
If not, price comparisons from several suppliers will be made.
Procedure # 4:
Enter catalog numbers, item descriptions, unit prices, total units and prices (in relation to cash disbursements ) in the Purchase Request Letter .
Procedure # 5:
Ensuring that the requested goods are not in the warehouse.
Procedure # 6:
Decided to buy goods.
Procedure # 7:
Provide a signature and name and date on the purchase request form.
Procedure # 8:
Collect purchase requests for employees who are given the task of applying for approval.
Procedure # 9:
Employees on duty will check the purchase request form and send an email to the supplier.
Procedure # 10:
The supplier will determine whether the requested item can be purchased with a regular Purchase Order .
6: Flowchart: The process of purchasing raw materials and raw materials for production
Flowchart Raw Material Procurement Procedures
B: Example of Standard Operating Procedure for Purchasing raw materials and Raw Materials for Production
The following is an example of the SOP format for purchasing raw materials:
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Example of Standard Operating Procedure for Purchasing Raw Materials
02: SOP for Releasing Raw Materials and Production Raw Materials from Warehouse
A: Standard Operating Procedure Format for Production – Expenditures of Raw Materials and Raw Materials from the Warehouse
1: Purpose
To provide guidance on the activity of releasing raw materials / raw materials from the warehouse.
2: Tools and Materials
- Raw Material Delivery Equipment
3: Related Work Units
- Production Section
- Warehouse Section
4: Documents used
- List of Production Activities
- Form for Using Raw Materials
- Proof of Warehouse Goods Demand and Expenditures
- Proof of Receipt of Goods
- Inventory Card
5: Implementation Procedure
Procedure # 1:
The Production Officer makes a daily production schedule in the form of a Daily Production Activity List (DKPH) and a Raw Material Use Form (FPBB).
Procedure # 2:
These documents are submitted to the Production Manager for approval.
Procedure # 3:
From the production department, DKPH and FPBB are then given to the Warehouse and Inventory Section
Procedure # 4:
The Head of Warehouse and Inventory Section checks the document, then makes a Proof of Demand and Expenditures of Warehouse Goods (BPPBG).
Procedure # 5:
This Warehouse and Inventory Officer sends raw materials to the production department, and asks for the recipient’s signature on the Proof of Receipt of Goods.
Procedure # 6:
Warehouse and Inventory Staff records raw materials coming out of the warehouse in the Goods Inventory Card (CDE) in accordance with the item details.
6: Flowchart: Procedure for Releasing Goods from Warehouse for Production
Flowchart procedure for releasing goods
B: Example of Standard Operating Procedure for Production – Expenditures of Raw Materials and Raw Materials from the Warehouse
Consider the example format of production SOP regarding the release of production raw materials from the warehouse ”
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Example of Production SOP – Expenditures of Goods from Warehouse for Production
03: SOP of Storage of Finished Goods Into Warehouses
A: Standard Operating Format for Procedure for Depositing Finished Goods into a Warehouse
1: Purpose:
Provide guidelines and guidelines for storing finished goods to the warehouse to run smoothly and maintain quantity and quality.
So that the product distribution process can also run well.
2: Tools and Materials
- Inventory Warehouse
- Transportation and delivery of goods
3: Related Work Units
- Production Section
- Warehouse Section
4: Documents Used
- Finished Product Report
- Inventory Card
- Inventory Calculation Card
5: Implementation Procedure:
Procedure # 1:
The production finishing section makes a Finished Product Report and submits it to the Production Section for authorization.
Procedure # 2:
The product finishing section hands over the finished product that has been packaged and a copy of the authorized product report that has been authorized to the Warehouse and Inventory Section.
Authorized original finished goods reports are filed in the production department.
Procedure # 3:
The Warehouse and Inventory Section Officer checks the quantity and product specifications contained in the Report.
Finished Product, its physical condition, and carry out calculations under the supervision of the Head / Supervisor of the Warehouse and Inventory Section.
Procedure # 4:
This item count is done twice.
The first and second calculations are carried out by different people (internal independent checking with Inventory Calculation Card documents)
Procedure # 5:
The Warehouse and Inventory Section Officer places finished goods in the warehouse and records them in the Inventory Card if they are in accordance with the documents.
Procedure # 6:
Arrangement of goods in the warehouse is arranged by type of goods and date of receipt.
6: Flowchart: Procedure for Storing Goods Produced in a Warehouse
Flowchart – Procedure for Storing Goods Produced in a Warehouse
B: Example of Standard Operating Procedure for Production – Storage of Finished Goods in Warehouse
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Example of Production SOP – Storage of Finished Goods in Warehouse
04: Inventory Calculation Procedures
A: Standard Format for Production Procedures – Calculation of Inventory
1: Purpose:
Ensuring the implementation of an effective and accurate physical inventory counting process.
2: Tools and Materials
- Counter
3: Related Parts
- Warehouse Section
- Production Section
4: Documents Used
- Inventory Calculation Card
- Inventory Calculation Card
5: Implementation Procedure
Procedure # 1:
The system of physical inventory counting is carried out by the company to physically calculate the inventory stored in the warehouse.
Procedure # 2:
The results of these calculations are used to hold the warehouse and inventory section accountable for storage activities, and inventory records.
Procedure # 3:
Goods are counted by employees who are not responsible for storing inventory.
Procedure # 4:
Each employee in the warehouse section gets a clear assignment about the type of inventory that is his responsibility.
Procedure # 5:
A second count must be done by another warehouse employee after the first inspection.
Procedure # 6:
Inspections are carried out every day, especially every time there is inventory going in and out of the warehouse. Then recorded in the Inventory Calculation Card.
Procedure # 7:
Must use a card that has a printed serial number, and the inventory counting card is monitored for its use.
Procedure # 8:
Place employees on duty as supervisors to determine that all types of inventory are given a card and not one type of inventory is given more than one card.
Procedure # 9:
At the end of the period, the Head / Supervisor of the Warehouse and Inventory Section checks the Goods Inventory Card to match the Inventory Calculation Card.
6: Flowchart: Inventory Calculation Procedures
Flowchart: Inventory Calculation Procedures
B: Example of Standard Operating Procedure for Production – Calculation of Inventory in Warehouse
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Example of Production SOP – Inventory Calculation
05: Production SOP – Making Production Activity Documents
A: Production Operational Procedure Standard Format – Production Production Activity Document
1: Purpose:
Ensuring the implementation of good administration so that the production process is maintained and runs in accordance with the targets set.
2: Tools and Materials
- Production process data
- Hard copy of production documents
3: Related Parties
- Production Section
- Warehouse Section
5: Implementation Procedure:
Procedure # 1:
Documents made and approved by the authorities must be given to those entitled to receive, i.e. all parties involved in the process.
Procedure # 2:
The authority that signs the document must take full responsibility for the contents and information of the document.
Procedure # 3:
Archived documents must be stored properly in hardcopy or softcopy .
Procedure # 1:
Numbering of documents in the production department is made in the following format:
GNT / Document Code-No.Urut / Month / Year
Information:
- GNT = Company name
- Document Code = Abbreviation of document name
- Sort = 3 digit number, starting from 001 (zero-zero-one) again at the beginning of the year, and if it has reached 999 before the year ends, it can start again from the number one and still start from the beginning again when changing years
- Month = 3 letters beginning of the month name where the transaction occurred.
- Year = the last 4 digits of the financial year in which the transaction occurred
- Example: numbering of the first transaction for purchasing raw materials in January 2020, Related Documents à Return of Goods No. SPB: GNT / SPB-001 / Jan / 2012
- Production Section documents given to external parties must be given the company seal next to the signature of the competent authority.
B: Example of Standard Operating Procedure for Production – Production of Production Activity Documents
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Example of Standard Operating Procedure for Production – Making Production Process Document.
06: Production SOP – Delivery of Production Results
A: Standard Format for Production Procedure Operations – Delivery of Production Results
1: Purpose:
Guarantee delivery of production in accordance with the number of requests
2: Tools and Materials
- Goods delivery tools
3: Related Parties
- Head of Warehouse Section
- Head of Production
- Sales Department
4: Documents Used
- Section Chief Memo
- Goods Production Report
5: Implementation Procedure:
Procedure # 1:
The Head of Production makes a report to the Sales Department that the goods have been produced and are ready to be sent.
Procedure # 2:
After obtaining a feedback report, the Head of Production will give a memo to the Production Section officer regarding the amount of goods to be sent.
Procedure # 3:
The Head of Production then gives a memo to the Head of the Warehouse to prepare the products to be sent
6: Flowchart: Delivery of products
Flowchart procedure for sending production results
B: Example of Standard Operating Procedure for Production – General dispatch of the production department
Example of Production SOP – Product Delivery
07: Production SOP – Production Process
A: Standard Format for Production Procedure – Production Process
1: Purpose:
To ensure the production process runs well and meets the specified quality and quantity standards.
2: Tools and Materials
- Production tools
- Quality control tool
3: Related Parties
- Production Section
- Research and Development Section
- Quality control section
- Warehouse Section
4: Documents used
- List of Daily Production Activities
- Product Testing Reports
- Document Receipt
- Raw Material Usage Sheet
- Proof of Warehouse Goods Demand and Expenditures
- LPJ
5: Implementation Procedure
Procedure # 1:
The Production Department receives a Product Testing Report that will be produced from the Research and Development Section which has been approved in a board of directors meeting.
The Head of Production made a Document Receipt and was also signed by a Research and Development employee who provided the Product Testing Report.
# 2: Production Plan and Schedule
- The Production Section employee prepares a production schedule and a production request form for 2 raw materials needed for production. Forms of production activities:
- List of Daily Production Activities
- Raw Material Usage Sheet.
- The Head / Employee in charge of the Production Section checks and signs the Daily Production Activity List (DKPH) and Raw Material Usage Sheet (LPBB).
- The first sheet is submitted to the Warehouse Section, the second sheet is kept by the Production Department.
- Head of Warehouse Section records all components and raw material requirements. Then check the amount of raw materials available with what is needed
# 3: Production preparation.
- Production Department employees check the amount of raw materials received from the warehouse by checking the compatibility of LPBB with the Warehouse Goods Demand and Expenditure (BPPBG) made by the Warehouse Section.
- The Head of Production ensures that the preparation of raw materials is in accordance with the type of product to be produced.
- Placing raw materials into the raw material processing machine with a quantity that is adjusted to the capacity of each machine.
Production Implementation:
# 1: Production Process
- During the production process only the President Director (supervisor), Production Director, Production Manager, Head of Production and staff / employees are allowed to enter the production area.
- Each production worker works according to his responsibilities in supervising the machine and its production process.
- Stages of the production process
# 2: Product Inspection
- Each product is checked whether the quality meets the standards set by the quality control department in accordance with the inspection procedures of the goods.
- Products that do not meet the standards are set aside and placed in the rejected product area and are not counted as finished products.
# 3: Finished Product
- Count the number of finished goods.
- Finished goods that have been recorded are included in the warehouse by attaching the Finished Product Report, which has been approved by the Head of Production and in accordance with implementing procedures.
- At the warehouse, a recalculation of the quantity of the finished product is carried out to be checked by the one stated on the LPJ. And the calculation is done by the Warehouse Section officer under the supervision of the Head of the Warehouse Section.
- This item count is done twice. The first and second calculations are carried out by different people
# 4: Production Report
Submitting and reporting production activities that occur periodically to other company management.
6: Cost Accounting Process
The cost accounting process is the process of determining the price of products produced and the process by which calculations are made on the cost of goods sold.
The data resulting from this process will affect the Financial Statements compiled by the Finance Department.
7: Flowchart: Procedures for production activities
Flowchart: Procedure of production activities
B: Example of Standard Operating Procedure for Production – Production Activities
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Example of Production SOP – production process
08: Production SOP – Quality Inventory Inspection
A: Standard Format for Production Procedure Operations – Quality Inspection of Goods Inventory
1: Purpose
- To guarantee the quality of raw materials / raw materials from suppliers and goods produced in accordance with product standards set by the company.
- To ensure the quality of the production process is maintained properly in accordance with predetermined companies.
2: Related Parties
- Production Section
- Head of Quality Control
- Purchasing department
3: Implementation Procedure
A: Raw Materials and Raw Materials from suppliers
- Inspect raw materials from suppliers before goods enter the warehouse and are sent to the production room.
- Check every raw material / raw material so that the quality meets the standards set for use in the production process.
- Raw materials that do not meet the standards are separated and recorded in amount, then reported to the Head of Purchasing (in accordance with the provisions of the purchase return).
- Raw materials / raw materials that meet the standards are then submitted to the production department for further processing.
- The Quality Control Section officer then reports to the Production Section and gets his approval of the controls carried out and the results are in the form of an Inventory Quality Inspection Report (LPKP).
B: For Production Goods
- Conduct product inspection in each series of production processes and make sure there are no defects, if there is a bad quality then repair it immediately before entering the next process.
- Each product produced is checked whether the quantity and quality meet the standards designed and established.
- Products that do not meet the standards are set aside and placed in the rejected product area and recorded in number and repaired in advance.
- For products that already meet the standards submitted directly to the packaging.
- The Head of the Quality Control Section then reports to the Head of the Production Section and obtains his approval of the controls carried out and the results are in the form of an Inventory Quality Inspection Report (LPKP).
4: Flowchart SOP: Check the quality of inventory
Flowchart SOP
B: Example of Standard Operating Procedure for Production – Quality Inspection of Goods Inventory
Consider the following sample form of production SOP on quality inspection of inventory goods:
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09: Production SOP – Quality Inspection of Production Results
A: Standard Format for Production Procedure Operations – Quality Inspection of Production Results
1: Purpose
Ensuring the quality of products produced in accordance with established standards.
2: Tools and Materials
- Product inspection tool
3: Related Parties
- Quality Control Section
- Production Section
4: Documents Used
- Production System Quality Inspection Report
5: Implementation Procedure
- Conduct production inspections at least once a month and ensure that the processing is in accordance with production standards.
- If there are those who do not meet the production standards, the causes will be traced.
- The Head of Quality Control Section then reports to the Head of Production to get approval regarding the inspection carried out and the results are presented in detail in the Production System Quality Inspection Report.
- Head of Production gives feed back by making improvements.
6: Flowchart SOP: Procedure for checking production results
Flowchart: Procedure for checking production results
B: Example of Standard Operating Procedure for Production – Inspection of Production Results
Consider the example of the production SOP format about checking production results:
Production SOP – Inspection of Products resulting from Production.
10: SOP of Production System Quality Inspection
A: Production Operational Procedure Standard Format – Quality Control Production System
1: Purpose
Ensuring the quality of the production system in accordance with standards so that the production process runs well and achieves the set targets.
2: Tools and Materials
- Production system inspection tool
3: Related Parties
- Quality Control Section
- Production Section
4: Documents Used
- Production System Quality Inspection Report
5: Implementation Procedure:
Procedure # 1:
Inspect the production system at least once a month and ensure that it is carried out according to the production process and standards.
Procedure # 2:
If there are any that do not meet the standards, they will be repaired immediately before they are used for production.
Procedure # 3:
The Head of the Quality Control Section then reports to the Head of the Production Department for approval.
Approval of the inspection carried out and the results are presented in the Production System Quality Inspection Report.
Procedure # 4:
The Head of Production Section provides feedback by investigating the production system and making improvements.
Procedure # 5:
The Head of Production gives a memo to the Head of Quality Control that the production system is in process or has been improved.
6: Flowchart: Production system quality inspection procedure
Flowchart production system inspection procedures
B: Example of Production Procedure Standard Operating – Production System Quality Check
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Example of Production SOP – Production System Quality Check
11: Production SOP – Maintenance of Production Machines and Equipment
A: Standard Format for Operational Procedures for Maintenance of Machines and Production Equipment
1: Purpose
To ensure the condition of production machinery and equipment is maintained with good quality so that the production process continues to run well and smoothly.
2: Tools and Materials
- Machine inspection equipment and production equipment
3: Related Parties
- Engineering and Maintenance Section
- Finance & Accounting Section
4: Documents Used
- Machine Quality Inspection Report
- Funding Memo
- Cash Disbursement Note
5: Implementation Procedure
Procedure # 1:
Inspect production machinery and equipment at least once a month and ensure that there are no defects, damage and complete components.
Procedure # 2:
If there is something that does not meet the standard (not good condition), it will be corrected immediately before it is used for production.
Procedure # 3:
Head of engineering and maintenance then reports to the Head of Production to get approval regarding the inspection.
Inspections carried out and presented in the Machine Quality Inspection Report.
Procedure # 4:
The Head of Engineering and Maintenance completes a memo for the submission of funds for maintenance of machinery and equipment.
Procedure # 5:
This memo is then submitted to the finance department.
Procedure # 6:
Head of engineering and maintenance also completes a Cash Expenditure Note, then submits it to the cash officer.
Next this Cash Expenditure Note will be processed for the expenditure of maintenance costs (according to the financial procedures – read the Finance operational procedures standard above).
6: Flowchart: Procedures for Maintenance of Production Machines and Equipment
Flowchart: Procedure for Maintenance of Machines and Production Equipment
B: Example of Standard Operating Procedure for Production – Maintenance of Production Machines and Equipment
Consider the example of the Production SOP regarding maintenance of production machinery and equipment:
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Example of Production SOP – Maintenance of Production Machines and Equipment
12: Standard Operating Procedure for Production – Testing of New Materials
A: Standard Format for Production Procedure Operations – New Material Tests
1: Purpose
Ensuring that new materials are in line with machine capacity and production standards
2: Tools and Materials
- Material testing equipment
- Survey Tool
3: Related Parties
- Research and Development Section
- Engineering and Maintenance Section
- Purchasing department
- Production Section
4: Documents Used:
- New material test report
- Market survey report
5: Implementation Procedure:
Procedure # 1:
Receive reports on new material testing from the Research and Development Department .
Procedure # 2:
The Engineering and Maintenance Officer conducts a material test of the machine’s capacity.
Procedure # 3:
If in accordance with the capacity of the machine, the Head of Engineering and Maintenance reports to the Head of Production.
Procedure # 4:
The Head of the Production Department then reports to the Head of the Purchasing Department to conduct a survey of the prices of the new raw materials on the market.
Procedure # 5:
The Production Officer then conducts a survey and reports to the Head of Production.
Procedure # 6:
If the price is in accordance with production standards, the Head of Production will provide a report to the Head of Production to conduct production.
Procedure # 7:
The Head of Production Section then sends a report on the implementation of production to the Head of Engineering and Maintenance to prepare the production machine.
5: Flowchart SOP: Procedure for testing material / new raw materials
Flowchart: Procedure for testing material / raw materials for new production.
B: Example of Standard Operating Procedure for Production – Testing of New Materials / Raw Materials
The following is an example of a SOP document about testing materials and new raw materials that will be used in production:
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Example of Production SOP – Testing of New Materials
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And to broaden our horizons about the production process, watch the following short video on beverage production …
13: Conclusion
Standard Operating Procedure – Production SOP is a document that provides guidance on how to implement production activities.
Activities from ordering raw materials (raw material), the use of raw materials for production, production processes, quality control to storing finished goods in warehouses.
The purpose of the Production SOP is not only to provide guidance on production activities, but also to become a tool for achieving planned production targets.
12 Examples of the Standard Operating Procedure section of production that has been presented is hopefully able to help for your business and business.
And if you want to know the management of other parts, such as Finance & Accounting, please read about it in: accounting standard operating procedure template .
So that I can share about 12 sop example full form production section.
Creating a Standard Operating Procedure (SOP) for production in a tabular format is a great way to ensure clarity and ease of understanding. Here’s an example format:
- Title: “Production SOP”
- SOP Number: Assign a unique identifier.
- Effective Date: Date when the SOP is to be implemented.
- Revision Date: Date of the latest revision.
- Prepared By: Name of the person who prepared the SOP.
- Approved By: Name of the person who approved the SOP.
| Step No. | Procedure Step | Responsible Person | Equipment/Tools Required | Notes/Comments |
|---|---|---|---|---|
| 1 | Setup Production Equipment | Operator | List of equipment | Ensure all equipment is in working order |
| 2 | Material Preparation | Material Handler | Material list | Verify materials against inventory |
| 3 | Begin Production Run | Operator | Production machinery | Follow safety protocols |
| 4 | Quality Inspection | Quality Inspector | Inspection tools | Inspect at designated stages |
| 5 | Packaging and Storage | Packaging Staff | Packaging materials | Store in designated area |
| 6 | Cleanup and Maintenance | Maintenance Staff | Cleaning supplies | Perform regular equipment maintenance |
- Attachments: Any related documents or forms.
- Revision History: Record of changes made to the SOP.
This table format allows for a clear and structured approach to the production process, ensuring each step is well-defined and assigned to a responsible individual, with necessary equipment and notes included for further guidance.
