You are trying to consolidate the presence of your company online and, among the various things that you have been advised to do, there is the opening of a mailbox with a personalized domain . Well, but what exactly is it about? How does it differ from the classic email services offered by Gmail, Outlook and the like? How much? In short, why would you have an address like this? Your questions are more than legitimate, to which I am ready to provide you with all the answers you need.
In the course of the guide you are reading, we will find out what domain email is , what its main advantages are compared to the classic free emails, how to get one quickly and easily and, finally, how to use it on all the main devices and operating systems.
I’ll tell you right away that it’s a practically indispensable tool if you have an online business — essential for having a more professional and reliable image in the eyes of customers — and that it’s much more accessible than you might think, both in terms of ease of use, and in terms of costs to be incurred. Ban the chatter, therefore, and let’s move on to action. Find all the information you need right below!
Index
- Why choose a domain mailbox
- How to open a mailbox on a domain with Libero Mail Business
- Registration and choice of domain
- Access and management of mailboxes
Why choose a domain mailbox
Let’s start with the basics: what is a domain email and why choose it when you need to promote your company or professional figure online?
Email to domain is a type of email address that uses a custom domain (e.g. the domain of your corporate or personal website, such as @miaazienda.comor @mariorossi.it) as a suffix to the generated addresses, to be used instead of the generic domain of an email provider (e.g. . @gmail.comfor Gmail mailboxes or @outlook.comfor Outlook.com mailboxes ).
As can easily be understood, having email addresses of this type, in which even the part after the at sign (@) is personalized with one’s brand or name, helps to give a more professional image of one’s business (it makes the sender appears more serious and reliable than someone writing from a free e-mail address) and helps make addresses easier to remember (there are an infinity of addresses that end, for example, with @gmail.com, while addresses with your domain will be only those of you and possibly of your collaborators). But it’s not just a question of “marketing”: using an email on a personalized domain also brings many other advantages .
For example, having an email on a domain is convenient because it helps to better organize your mailboxes (all sent and received emails are managed within your own domain) and makes it more customizable (you can customize your account settings such as autosignature, rules for forwarding/moving messages, etc.). Furthermore, a domain-based email is typically more secure than a free one (as it is possible to precisely adjust the settings relating to passwords, encryption, etc.) and generally offers more space for storing messages and attachments.
Another advantage that could be mentioned is the flexibility of a mailbox associated with a custom domain compared to one “firm” on a provider’s domain: if for any reason you choose to change domain (e.g. because you change the name of your company) , you can keep the same mailbox and associate it with a new domain without losing your communications . In any case, this thing is generally not recommended, as it would mean changing the email address that customers and suppliers use to communicate with you, and this could create some confusion for them.
Wondering if custom domain mailboxes are more difficult to use than free ones? No. Or at least not always. It all depends on the provider you are using.
In principle, a negative aspect of domain emails can be the difficulty in configuring and managing one’s addresses, but this concerns cases in which one decides to do everything by oneself and not rely on providers — such as those you I will speak shortly — which take care of all the “boring” part thus allowing the user to access their mailboxes quickly and easily just like those of free email addresses (therefore from Webmail, desktop clients and the Libero Mail App for Android and iPhone/iPad ) by simply entering the access data to the mailbox and, in some cases, the IMAP parameters (always supplied by the provider).
The same goes for buying the domain : if you are familiar with the technology, you can buy the domain yourself and then use it for your e-mail boxes too; alternatively, by turning to the right providers, it is possible to purchase a domain directly when creating the e-mail box and find everything ready for use in just a few clicks.
Fine, but how much does it cost? On the costs of mailboxes on a personalized domain, one cannot make a generic speech, as each provider has different plans and prices, but in principle I can tell you that there are many companies (including those I will tell you about shortly) who are able to offer top quality services at extremely low prices , perfectly in line with the many functions and with the reliability of what is offered.
In short, you pay something but the reasons are very clear, and we have just seen together how many advantages there are in using a personalized domain mailbox compared to a free mailbox.
How to open a mailbox on a domain with Libero Mail Business
Having given the due overview of the pros and cons of domain mailboxes, let me show you how to open one by contacting one of the best providers currently on the market: Libero Mail Business .
Libero Mail Business allows you to have 1 or 5 mailboxes of 5 GB or 1 TB with a personalized suffix (e.g. @ companyname.it ) with the domain included in the price , which can be activated in a few clicks directly when registering for the service. Already have a domain? No problem: you can create your mailboxes on Libero Mail Business using your existing domain in an equally simple way.
With Libero Mail Business you will not only have a super customizable email service (you can change both the colors and the logo to be shown in the Webmail) and accessible from any device (Webmail, PC client and mobile app) but also many additional tools for productivity , such as the calendar (to manage all your activities), the address book (to easily organize your contacts), the to- do manager and, in the most complete plans, the Drive service and a suite of online applications for productivity .
The Drive allows you to have a cloud space in which to store files of all kinds and then download and share them (privately or publicly) in just a few clicks. It also allows you to recover previous versions of files (which are saved in European data centers compliant with data protection regulations) and allows you to synchronize your data on multiple devices and operating systems thanks to applications for Android , iOS / iPadOS , macOS and Windows. Thanks to the apps in question, it is possible, for example, to save files from your PC and find them synchronized on Webmail, as well as upload photos and videos from your smartphone and find them in Webmail to send them as attachments. There are so many possible use scenarios!
The productivity suite allows you to view, edit and create (even starting from ready-to-use professional templates) text documents , spreadsheets and presentations with the possibility of saving them on your Drive and sharing them in one click directly from the browser. To underline the possibility of collaborating in real time and working simultaneously with your collaborators on the same file, with access to the most updated version and changes automatically saved in real time. Previous versions of files are also saved, so you can go back at any time if needed.
Prices , as previously mentioned, are suitable for all budgets and all needs, with annual plans starting at 25 euros/year + VAT . Here they are all in detail.
- Business GO (25 euros/year + VAT)— includes a professional mailbox with 5GB of space for emails and the Calendar, Address Book and Tasks tools. More info here .
- Business Suite (59 euros/year + VAT)— includes a 1TB professional mailbox, the Drive service, the Calendar, Address Book and Tasks tools and the Text, Spreadsheet and Presentations suite. More info here .
- Business GO Five (69 euros/year + VAT)— includes 5 professional mailboxes (each 5GB) and the Calendar, Address Book and Tasks tools. More info here .
- Business Suite Five (199 euros/year + VAT)— includes 5 mailboxes (each of 1TB), the Drive service, the Calendar, Address Book and Tasks tools and the Text, Spreadsheet and Presentation office suite. More info here .
All plans include the cost of the domain, high security antivirus and antispam filters and priority assistance also via chat. More info here .
Registration and choice of domain
You can open your personalized mailbox on Libero Mail Business in just a few minutes : connect to the Libero Mail Business website , click on the button to discover plans and prices and choose the solution that best suits your needs. At this point log in to your Libero account or, if you don’t have one yet, create one right away (just select the appropriate option and fill in the form with your data). Subsequently, check that the plan of your interest is in the cart and press Proceed .
Now you have to choose the custom domain you want to use for your mailboxes on Libero Mail Business: if you want to use the custom domain included in Libero Mail Business , fill in the domain name field to check availability (you can choose between the extensions .com , .it , .net , .org , .biz or .info ); if you already have your own domain , instead, click on the appropriate link and follow the on-screen instructions to configure it in Libero Mail Business. Once you have made your choice, click Proceed again .
It’s time for payment: you can pay by card or PayPal by simply choosing the method you prefer and entering the required data.
Once the payment has been made, click on the button to activate Mail Business and fill in the various forms that are offered to you: in the first you must specify whether you are a natural person or a legal person and enter your data; then you have to verify your mobile phone number by entering the number and then the confirmation code that arrives via SMS in the relevant fields.
Once the number has been verified, you need to create your e-mail address: indicate the name of the mailbox , name and surname of the user and the password you intend to use (you could also configure everything later from the administration panel , but for convenience I recommend you do so now) and confirm .
The game is done! Now you just have to wait for the activation of your mailbox (in case of activation of a new domain, it may take a few hours to start sending and receiving emails correctly; this is the time necessary for the new domain to propagate on the Internet) and you can start using your email on a custom domain.
Access and management of mailboxes
Libero Mail Business can be used from all devices without having to deal with complicated configurations. The simplest way to access it is certainly the Webmail , which can be reached on this page from all the most common online browsers : you can simply log in with the email address you created and the relevant password .
The mailbox interface is very intuitive and allows you to do everything quickly (moreover, by accessing the Customize tab of the Administration Panel you can change it by going to customize the colors and logo ): at the top there are the icons for quick access to tools ( Calendar , Contacts , Tasks , Drive , Text , Spreadsheet , Presentation etc.), the search field to find messages, contacts, files etc., notifications , icon to refreshthe mailbox and those to access the mailbox and account settings .
On the side there are the folders that make up the mailbox ( Inbox , Drafts , Sent Mail , Junk Mail etc.), the button to create new ones and the button to compose a new message : by clicking on the arrow adjacent to this lastly , a new appointment , a new contact or a new activity can also be created . Finally, at the bottom, there is an indicator of the space occupied on the box and the button for creating new activities .
Everything else works like a classic Webmail, so you won’t have any difficulty in familiarizing yourself with the various commands available. There is no shortage of features such as adding attachments to messages, sharing large files via the integrated Drive on the cloud, managing priorities and signatures and the ability to set read receipts .
The productivity suite integrated into the service is also super simple to use and follows the interface of the most popular word processing, spreadsheet and presentation software (Microsoft Office files are also supported). The same goes for the calendar , the task manager and the other tools included in Libero Mail Business: everything can be managed in just a few clicks and there is also the possibility of adding elements, such as calendars and task lists, shared from outside .
Do you need to manage your mail offline or, in any case, do you prefer traditional email clients (eg Microsoft Outlook or Apple Mail ) to Webmail? No problem.
You can configure your Libero Mail Business mailbox in any PC client or Libero Mail App for Android and iPhone/iPad by logging in with your details. In case you are asked for configuration parameters , you can use these.
- Username/Username:email address to configure (e.g. [email protected]).
- Password:access password to the Libero Mail Business mailbox.
- Incoming mail server: imap-biz.libero.it ; Port: 993 with SSL.
- Outgoing mail server: smtp-biz.libero.it (by selecting the authentication request); Port: 587; STARTTLS connection.
