Types of Transaction Proof

This time we will mambahas various examples transaction evidence such as receipts, Nota Cash, Invoice ( Invoice ), Credit Notes, Debit Notes, Checks ( Checks ) and many others. Happy reading …


Table of contents :

Types of Transaction Proof

Cash Notes

Credit Note


Receipt Making Procedures

Invoice or Invoice

Debit note

Check (Check)

Memorandum Evidence

Transfer form

Current account

Proof of Cash Out

Proof of Cash In

Proof of Bank Deposit

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Types of Transaction Proof

kinds of transaction proofs and their understanding


Below we will provide examples of various forms of transactional evidence, complete with explanations and examples.


Cash Notes

examples of cash notes


A cash note is a proof of payment or payment document issued by the seller to the buyer. The first or original sheet will be kept by the buyer while the second sheet or copy will be kept by the seller as proof of transaction for the sale of goods in cash.


The cash note contains information regarding the following matters:


Company name / shop name as the issuer of the note

Note number

Transaction date

Types of goods

The number of items taken / purchased

The unit price of the goods

Total price

Credit Note

Example of Credit Notes


Credit Note is a transaction receipt of goods that have been sold or taken goods. A credit note is issued by the seller, one of the functions of this credit note is as a means of approval from the seller for a request for a reduction in the price requested by the buyer because the item received is damaged or does not match what the buyer ordered.



example of payment receipt


A receipt is a proof of the transaction at the time of receipt of an amount of money. This receipt is made and signed by the recipient of the money and then handed over to the person making the payment.


Generally, the receipt consists of two parts, where the first part will be given to the paying party as proof of recording the expenditure of money, while the second part can be used as proof of recording the receipt of money.


Also Read:   Special Sales Journal

The following are part of the features found on the receipt:


There is a transaction date

Listed is the name of the money donor

Amount / nominal money

Description or purpose and purpose of the transaction for giving money.

A tana sign accompanied by a stamp if needed.

Receipt Making Procedures

Several things to consider in making receipts.


The full name of the person making the transaction or the agency providing the money.

Purpose of payment, describes what the payment is made for.

Caps / stamp of service or company that receives payment.

If using a stamp, the signature should be on the stamp attached.

This receipt number serves to differentiate between one receipt and another. Can be made with a sequence of numbers or letters, the numbering can be done according to the desired needs.

The amount of money submitted, namely the nominal amount written is the same as numbers or letters.

Place, date and day of the transaction.

Note: a receipt is created and signed by the recipient of the money which is then given to the person making the payment.


Invoice or Invoice

sample invoice


sample invoice


Invoice or invoice is a written statement regarding goods that have been sold, both in quantity and price. An invoice is issued by the seller to the buyer. One of the functions of the invoice is as a consideration for the buyer in re-examining the goods he has bought.


Proof of this invoice is also required if there will be a purchase return or a sales return. Invoices are divided into two types, namely purchase invoices and sales invoices.


For the buyer, the invoice received is a purchase invoice, as well as for the seller, the invoice in hand is an invoice for the sale of his merchandise.


In the invoice there is information about the following:


The name of the item and the address of the seller

Invoice number

Buyer’s name and address

Payment date

Terms of payment

Information regarding goods which includes the unit price of goods, types of goods, quantity goods, and total prices.

Also Read:   Understanding the Oligopsony Market

Debit note



The definition of a debit note is a transaction document as a request for a price reduction to the seller or evidence that contains information stating about sending back goods that are not in accordance with the order (damaged).


A debit note is a notification or calculation sent by a company or business entity to its consumers, that their account has been debited with a certain nominal amount. The debit note is made by the buyer.


The things that are listed on debit notes and credit notes are in principle the same, only there is a difference in the information contained in each note.


In essence, proof of a transaction called a credit note and a debit note is issued when there is a mismatch or does not match the goods expected by the buyer.


Check (Check)

example check


The definition of a check can be interpreted as a payment order made by a party who has an account at a bank, with the aim that the bank pays a written amount of money to the person who carries the letter or whose name is written on the check letter.


Read also Understanding, Differences between Checks and Giro and Their Types.


The check consists of two parts, namely:


On the left side of the checkbook as archival evidence of the party that issued and signed the check.

The right hand side can be given to the party receiving the check payment.

Memorandum Evidence

memo example


Definition of memo evidence is evidence of transactions made by the leadership of the company or the person who is authorized for events that take place within the company concerned. An example of a memo would be to record an employee’s salary accrued at the end of the period.


Transfer form

an example of a bilyet-giro


The definition of a bilyet giro is an order to transfer an amount of money from the customer account of a bank to the account of the recipient whose name is mentioned in the bilyet giro at the same bank or at another (different) bank.


It should be noted that the recipient of a bilyet giro cannot exchange it for cash at the bank concerned. But you can deposit the bilyet giro to the bank to increase the deposit in your account.


Also Read:   Definition of Receipt

Read in full about the meaning, difference between checks and Giro and their types.


Current account

example of a checking account


The definition of a checking account is evidence for cash movements in a bank prepared by the bank for its customers. Read more about checking accounts.


Proof of Cash Out

examples of cash out


Understanding Evidence of cash out is evidence of cash disbursement transactions or payments. Proof of cash disbursements will usually be used for documents when compiling a cash disbursement journal.


Proof of Cash In

example of cash in


Understanding Evidence of cash in is evidence of transactions on the receipt of money (cash) which has been completed with the evidence. This cash inflow will later be used in the process of preparing the cash in / cash receipt journal.


Proof of Bank Deposit



Proof of bank deposit is a transaction record (deposit slip) provided by the bank to be used when or whenever making a deposit of money to a bank, such as for investment.


When there is a recording error, this evidence is needed when a bank reconciliation is made, so it is better if this evidence is stored properly.

by Abdullah Sam
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