Being a project manager is no easy task. Monitoring the progress of projects, measuring delivery time and managing teams requires a lot of organization and knowledge. That is why we have separated some tips for you to be able to do a better and more assertive project management. Keep reading the post to find out what they are!
How to do a good project management?
Perfect your knowledge
The project manager is the professional responsible for keeping the projects in order, planning and organizing the stages of a project so that it can be executed as expected. Therefore, it is essential that the project manager has knowledge about all the functions and stages of the project he is taking on, in addition to leadership skills, crisis resolution and teamwork management.
To do a good project management, there is no magic formula, there is study and qualification. In this sense, one of the most important certifications that a project manager can receive is a PMI.
PMBOK® and PMI Certification
If you want to make project management more assertive, the ideal is to do everything possible to become an expert on the subject. The PMI (Project Management Institute) brings together a set of good practices in project management in a guide called PMBOK®, and knowing it is essential.
In addition, the institute certifies professionals according to their project management qualifications. There are 8 different certifications and, to know everything about each one, just read the post Certifications in Project Management: The definitive guide to become a Project Manager . We will talk here about the two most common ones for project managers, PMP and CSM
Project Management Professional (PMP)
The Project Management Professional certification is the most common of those offered by PMI and is also recognized as the most important in project management
For this certification, it is necessary to have a four-year training (bachelor’s degree or equivalent) and at least 35 hours of studies on project management, three years of experience in the area and 4500 hours of team leadership. If there is no four-year training, the minimum hours required for team leadership rise to 7500.
With these requirements, the PMP certification attests to the individual’s training and experience in project management.
Certified Scrum Master (CSM)
Agile Scrum Master is one of the most popular SCRUM certifications in the project management universe, as it attests to the knowledge of the SCRUM methodology (we will talk more about it later) and is provided by the Scrum Alliance, an organization founded by the creators of this methodology.
To be certified, it is necessary to take a face-to-face course and a test composed of 35 questions, whose percentage of correct answers for approval is 68%.
Have a realistic schedule
It is very frustrating, for all parties involved in the project, when the deadline is past and the project is not completed. This happens often because the established schedules are not realistic and try to work with deadlines that would be very good, but they are almost impossible to be met.
Therefore, it is not enough to draw up a schedule before starting the project, but it is essential that this schedule is realistic so that there are no problems with time in the future.
Use performance indicators
Not using indicators (KPIs) throughout the execution of your project is the same as working blindly. KPIs serve as performance analysis metrics that can help you identify critical factors related to project execution and, through the goals set, help you to understand if everything is going well in your project.
There are several of them and, if you want to know more about it, read our KPIs in project management e-book: the complete guide
Use project management methodologies
Using a project management methodology can help you better control your projects, after all, they help to standardize processes, making everything easier to be monitored and making the objectives clearer.
There are several methodologies and several of them are well known, such as PRINCE2, in addition to agile methodologies such as SCRUM and XP.
PRINCE2 is a project management methodology based on the best practices in project management. It is very flexible and can be applied to virtually all types of projects.
Its structure consists of 7 principles that serve as guidelines for the successful execution of a project. They are as follows:
- Continuous business justification
- Learning from experience
- Well-defined roles and responsibilities
- Manage by stages
- Manage by exception
- Focus on products
- Adapt to the project environment
If you are not familiar with this methodology, it is worth studying. As a reference source, OGC (Office of Government Commerce) has a manual called “Managing Successful Projects with PRINCE2®”, in which it is described in detail.
There are 3 levels of certification in PRINCE2 and, to obtain them, it is necessary to prove the project management skills using the methodology, and the voucher for the test is obtained through a certifying entity.
The SCRUM methodology is an agile project management framework, and consists of creating a list of everything that is essential in a project so that it can be delivered. This list is prioritized and divided into cycles called Sprints. In each Sprint, there is a set of tasks to be put into practice and then delivered to the end user. That is, the customer does not need to wait for the project to be completed to test the product.
This methodology is most recommended for innovation projects, where the product is not completely known and the technology used for its elaboration is not dominated by the business. If you want to know everything about it, read our complete guide to implementing SCRUM in your company .
The FDD (Feature Driven Development) methodology is a methodology focused on product functionality and step-by-step planning.
The first thing to do is to go deeper into the product, which is subdivided by areas to be modeled, giving a detailed description of the features. The product, then, must be developed by functionality, with one responsible for each one.
Of course, this is a short version of each method. If you want to use some, it is worth going deeper. In addition to these, there are other methodologies, and you can also create your own.
Plan the scope well
It is very common for projects to have problems during their execution due to a poorly designed scope. The scope is a very important document, as it describes how the project will be carried out and should serve as a reference and consultation for those involved. In this sense, it is very important that it is very well detailed, with responsible people being assigned to each activity and function, specifying the necessary resources, the deadline, etc.
Plan costs well
A project may even be doing very well, but if it breaks the budget, it will cause problems for the company. That is why cost management is one of the most important areas in project management.
PMBOK® recommends four processes for cost management: plan cost management, estimate costs, determine the budget and control costs. If you want to know all about it, read our post on the subject and find out how to manage costs in projects .
Get help from technology
Nowadays, the use of technology in any area is essential. In project management, good management software can help you maximize the potential of projects and their management.
Project management software can offer tools to significantly assist in project planning, project team management, graphing, task lists, etc., in addition to helping project team communication, as it gathers all the necessary documents for execution in the same place.