RHODES XXI. Comprehensive Economic-Administrative System developed by the CITMATEL company that makes it possible to automate the operation of any company or budgeted unit.
Summary
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- 1 General
- 2 possibilities
- 3 Modules
- 1 Accounting
- 1.1 Year end
- 2 Inventory
- 2.1 Access
- 3 Fixed assets
- 4 Payroll
- 5 Finance
- 6 Billing
- 7 Human resources
- 8 TeleCobranzas
- 9 Tools and Supplies
- 10 Warehouse
- 1 Accounting
- 4 Applications
- 5 Sources
General
It is a multi-company system and in constant development. It currently has eight modules: finance, accounting, fixed assets, payroll, inventory, billing, human resources and telecobranzas. These modules can be used and integrated in their entirety, and any subset can be formed between them, or each one independently.
RODAS XXI has been designed to work on Microsoft operating systems : Windows XP , 2000 or 2003, with a server that has: Microsoft Windows XP, 2000 or 2003 Operating System, Microsoft SQL Server 2000, Seagate Crystal Report Web Component Server 8.0 . On the other hand, the hardware requirements are minimal, client with the following characteristics: Pentium III 500 MHz, 128 MB RAM , 10GB of Hard Disk and a Pentium 4 2.4 GHz server , 512 MB of RAM, 20GB of Hard Disk. The PCs must be networked .
Possibilities
This system offers the possibilities of managing an unlimited number of companies, configuring or parameterizing their modules according to the characteristics of the user, allowing the exchange of the vouchers generated by each module with the Accounting module. In addition, it works with double currency, it easily creates reports, it protects the information by means of keys , it keeps a record of the operations related to the system, which allow auditing it, and all the modules have online help, a detailed user manual, as well as with a CDtutorial which will offer you the opportunity to learn how to work with a powerful economic package. Relying on the benefits offered by multimedia, these tutorials allow the user to enter the system, guided by explanatory texts and illustrations.
Modules
Accounting
The Accounting Module includes the importation of vouchers generated by the operations in the rest of the modules allowing their review before being transferred to the General Major, it is even possible to make adjustments to the imported vouchers before transferring them. In addition to the import, in this module you can perform proofs of operations directly, counting operations that due to their particularities are not performed in any of the other modules of the system or simply making proofs of adjustment of operations. This module offers, by means of an option, the possibility of reversing vouchers automatically, making adjustments easier.
The vouchers imported or made directly in the module can be classified by different accounting concepts according to the type of operation with which they are related, these concepts must be declared when configuring the system and new concepts can be added or modify those already used at any time according to the user’s needs. Obtaining reports in this system is facilitated by the possibility it provides of establishing five levels of accounting analysis, counting the main accounts, subaccounts and three analyzes within each subaccount.
The system includes a wide variety of reports that will allow the user to obtain from the invoices by age of a particular client, to the specific voucher where an invoice from a supplier was posted, and can also configure reports using the option according to their needs. The system even offers the possibility of configuring reports generated in Excel within the module to the user’s liking , which can be updated automatically and at any time, through which they can be obtained from financial statements, to reports on economic-financial indicators, and any other report. that can be obtained from the accounting information contained in this module.
This module gives the possibility to go back to accounting periods already closed and even to periods of previous years to view reports corresponding to those periods.
Year end
In the year-end process, the accounting module offers the possibility of automating, by means of a configurable option, the proof of cancellation of the expense and income accounts, transferring their balances to the result account, leaving only the user to carry out the Proof of transfer of balance from this account to the corresponding accounts before the end of the year. As RODAS XXI is a multi-currency system, operations can be carried out in both national and foreign currency. It can be used both in self-financed companies and in budgeted companies since it is designed for it.
Inventory
It allows you to have a detailed control of the inventories of your entity, making at the same moment that a movement is registered, its accounting. All types of warehouse entry and exit operations can be carried out with ease at the desired time, generating the document associated with the movement in question automatically after configuring the system for it. It is possible to work with several warehouses, each working independently. The receipts associated with the entry and exit movements are generated automatically at the time of carrying out the operation. All the vouchers that are generated by the different operations can be viewed before being exported to the Accounting module.
In this module, closings are made daily every time movements are made. In the report options it is possible to see the daily table and a variety of useful reports such as the inventory major, issued documents, both entry and exit, the existence and movements of a product or a group of products, the amount by suppliers as well as the existence by accounts, summarized or detailed, among others. The 10% check is carried out by means of a system option that also allows for the subsequent adjustment of missing and surpluses automatically after the system is configured for it, as well as the monthly adjustment of kilos that is carried out by option.
Access
Each user will access the system with an individual password and the operations they perform will be automatically recorded in a log system that records who performed it, when it was performed and what operation it performed.
Fixed assets
The Fixed Assets module allows you to have a detailed control of the fixed assets of your entity, at the same time that a movement is recorded, its accounting. All kinds of fixed asset operations can be carried out with ease at the desired time, generating the document associated with the movement in question automatically after configuring the system for it. It allows the separate control of the fixed assets that are in storage from those that are in operation. It is also possible to make adjustments to fixed assets with ease using an option provided by the system.
This module gives the possibility of automatically depreciating by option and does not allow the closing of accounting periods if the depreciation of the period to be closed has not been performed. The depreciation voucher is generated, as with fixed asset movements, automatically. All the vouchers that are generated by the different operations can be viewed before being exported to the Accounting module, both those associated with movements of fixed assets and that of monthly depreciation. The vouchers can be exported whenever you want as long as some operation has been carried out, which generates the subsequent posting.
The module has a wide variety of reporting options, among them you can obtain the sub-major of fixed assets, listings and location of the entity’s means of transport, the monthly and accumulated depreciation of one or of the fixed assets you want, the Act of material responsibility of each of the areas and many others, safely covering all the information needs that your entity requires regarding fixed assets.
Payroll
The Payroll module is designed to meet the needs of Cuban entities since it complies with the regulations established in the payment systems in our country. It is also compatible with specific regulations established by the different organizations of the Central State Administration for their entities due to their great flexibility and adaptability to different payment systems, always within the framework of what is established by the Ministry of Labor and Social Security and provides great facilities for entities to calculate and issue their payrolls. All types of payroll that are used in our country can be calculated and issued .
To obtain the payrolls in each of the year periods, the system divides the operations into two fundamental steps, the payroll calculation and its issuance. As a result of the calculation of each payroll and its voucher, the system shows how they would be if said payroll were issued, in case of detecting any error or omission in the incidents added to the corresponding workers or in the calculated voucher, corrections can be made pertinent, calculating it again until everything is correct and once this is achieved, it can proceed to issue it, which implies that in the system at the module level, the payroll issued in the period being worked will be registered as well as its corresponding receipt. Once the payroll is issued, the voucher can be exported to the accounting module, greatly facilitating the work of the accountant. The system is capable of storing the fixed payments and withholdings that are made to each of them per worker, so that for the preparation of the payrolls each month it is only necessary to update the corresponding incidents and all subsequent calculation work is carried out in automatically.
The submajor major of vacations, that of retentions and that of decree law 91 are automatically generated by the system as well as the wages earned and the retentions per worker. The SNC 4-2-25 and SNC 4-1-25 models, the retirement report, the summary of other payments and of accrued wages are also automatically generated. Whenever you wish, you can see the reports corresponding to each one of the payrolls issued, the payroll itself, your receipt, the envelopes for payment, the breakdown of cash, the withholdings made,
Finance
This subsystem makes it possible to keep records of both issued and received checks, as well as to keep track of other payment instruments and to carry out collection and payment operations. It also allows to have a control of per diems, reimbursement, vouchers for smaller payments and the registration of income, to carry out the bank submajors, to carry out the bank reconciliation and to have all the cash control with the possibility of making the corresponding tonnage.
The lists and reports included are:
- Reporting of checks and payment instruments
- Bank reconciliation report.
- Banking deputy mayor report.
- Operations records report.
Billing
It allows the preparation of invoices, closing the sale of a cycle of a certain product to a customer and justifies how the customer pays for the service provided. Declare seven different types of classifiers. among them: products, services, categories, customers, suppliers, sales manager and types of invoices.
Human Resources
This module allows the control, planning and management of the human resources activity applicable in all entities. Includes Personnel Management and Tables. It allows the control, management and planning of human resources in general with the updating of the worker’s data including their photo, as well as the export of incidents and worker data for the Payroll module. Payroll movements can be made, contracts are automatically generated according to current legislation, and the template is automatically updated. One of the most important options is updating worker data. This is where the worker file is defined; Among the data collected are: photo, personal data, spouse data, child data, work data, data of the organizations to which it belongs and other data. You have the possibility to view your registration form and your data with your photo. To register a worker, the Entity’s Job and Occupation templates must be established (Model P2). There is a history with all the templates that at some point were proposed and approved, to have control in the event of any claim. The entire incident register can be carried out.The system has several partial outputs and statistics that enable personnel management, as well as multiple lists among which are: template P1, P2, P3 and P4, payroll movements, contracts, curriculum vitae vitae, situation in defense, listed for reasons of absenteeism, listed by occupational, scientific and teaching category, among others. All of the evaluations and penalties are recorded. The entire casualty record is kept. Vacancies are controlled. You can plan and keep updated the professional development and academic training of workers, as well as their career. From this data and others, the worker’s curriculum vitae is automatically generated, in which their data can be added and modified.
In relation to the cadres, it allows the control of cadres, reserve of cadres, the quarry and the leaders, the control of sanctions, the movements of cadres, the possibility of updating and having control of the reserve of cadres outside the entity. , and the follow-up of the attention to complaints, denunciations and anonymous in which the table is involved. The module provides important notices both for personnel administration and for the tables among which are: notice for contracts expired or that are close to their expiration date and notice of disciplinary measures, notice of appointment by exception.
TeleCobranzas
TeleCobranzas allows you to strategically organize the collection function and carry out a closer monitoring of the procedures with the client. It combines strategic consulting with support software and is a tool for the debtor to receive personalized treatment. Use customer information as the main source.
This collection management system is capable of creating follow-up strategies for pending accounts, providing all the necessary information at the time of management: personal data, administrative data, product data (credit cards, checking accounts, invoices, etc.), persons associated with the client, [co-debtor] is, joint owners, guarantors, etc. It allows to have a history of the strategies applied to the client, in a period of 6 months. This module applies collection management strategies to clients according to their delinquency conditions. Allows you to record customer responses after contacted. Assign tasks automatically or manually to the system operator. It generates statistics and queries to measure the projection of delinquencies and productivity of collections management. Preserves, for a period of six months, the customer story. It generates warnings, daily, for the managers who operate the system about the pending actions to be carried out. It allows the creation of booklets to guide operators in their telephone conversation with the customer.
Among the benefits that can be reported to the client are: the increase in the volume of the transactions, the reduction of the operational cost of the recovery management, orient the collection to the highest risk segments and guarantee the professionalism of the managers in dealing with customers.
Tools and Tools
This module allows the control of the Supplies and Tools assigned to the workers or departments in any entity, providing facilities to carry out the basic operations of registration, transfers, cancellations and 10% checkup. Provides reports and lists related to this activity such as the Material Liability Acts, documents made, totals by areas and workers and proposed check of 10%. Prepare the vouchers of the accounting operations that can be exported to the Accounting module.
Warehouse
The Warehouse module allows you to have a detailed control of the stocks of your entity, updating at the same time that a movement is registered. All kinds of operations for entering and leaving warehouses can be carried out with ease, at the desired time, generating the document associated with the movement in question automatically, after configuring the system for it. Multiple warehouses can be controlled by working independently. It works closely linked with the inventory module. The receipts associated with the entry and exit movements are generated in the Inventory module. In the report options it is possible to see the stocks and a variety of useful reports such as the sub-major of each product, issued documents, both input and output.
Applications
It has been used for the management and control of the fuel consumption of automotive equipment such as the Module of the Integral Economic-Administrative System of the system itself, for the Control of Transport and Fuel, of CITMATEL. Computer system capable of providing entities with the registration and control of assigned vehicles, in addition to the operations carried out with vehicles, managing the use of vehicles and the fuel assigned to them. Along with the aforementioned, it also provides control of vehicle use and fuel consumption.
