The ways of communicating, like all the tools for human life, have evolved with impressive speed thanks to new technologies , and with the beginning of the boom in digital technologies, the Internet and computer programs have been created thousands of different options; But although the topic has endless ramifications, the purpose of the article can be summed up in the utility of two combined services, Microsoft Word and Gmail.
In simple terms, we must talk about the utility that Gmail provides first, since the electronic mail service, hence its name ‘Email’, has provided many with a much faster and more efficient alternative to send not only written messages but also attachments and even important documents, which may confuse some.
Index( )
- What is the size limit of the attachments that can be sent?
- Methods by which I can send a document or file folder by mail
- From the cellphone
- From the PC
- How Google Drive attachments work
- Word and Gmail, a perfect relationship
- Attach the Word quickly
- Things to keep in mind about Word documents
- The document must be well stored
- Information about the Mail with the document
What is the size limit of the attachments that can be sent?
In current times, email platforms have been one of the best tools invented by man through the internet. There is a wide category of brands that provide this service; but the tech giant Google couldn’t be left behind; which is why it gave rise to its email network called Gmail.
Through this effective tool we can send messages, documents, files and folders to other recipients in different parts of the world and immediately. However, Gmail restricts its users when sending this type of information; where for each file or attached files it allows up to a maximum of 25 MegaBytes .
If the sender of the message wishes to send one or more files that exceed the weight established by the platform; the Gmail system will convert said contents into a series of links, uploading them to the Google Drive service; This means that the file will be sent as a Drive link and not in its original presentation (as established by the policies and conditions of the Gmail service).
Methods by which I can send a document or file folder by mail
When you want to share more than one file or folder by email, you need to know a little about what you can do and the tools that you can use. We will explain simple procedures that you can apply either on a computer or on your mobile device.
From the cellphone
From a cell phone you can send your documents through your Gmail account; To do this, follow the steps that we give you below.
- Enter Gmail, open the option to compose that is represented by the plus symbol (+)
- While there, you select the icon of a clip that is located in the upper right corner of the screen
- The system folder where you save the information will open
- You select the file to send and it will be attached; finally send and ready
Another way is to first choose the file in the document folder of your cell phone storage. Then click on the option to share with. There you must choose the form of mail, it will open the mail with the file already ready and you just enter the destination address and send.
From the PC
Now, if it makes it easier for you to send an email from your PC, you may be presented with some different alternatives and other similar ones. The most common is that you enter your mail , be it Gmil, Hotmail, Outlook, Yahoo, etc. You are going to compose a new message, click where the clip icon is, attach it or the files and send.
It may also be possible that you convert some files in zip format (to be able to optimize the size of the documents); you can even do it with entire folders. Once the change to zip has been made; you go to the email and attach it. Or on the contrary, you can right click on the file and click on the ‘send to’ option that appears in the drop-down menu. You select the email, enter the recipient and send.
How Google Drive attachments work
The service offered by Google Drive is based on an information storage system through the well-known ‘cloud’; which is a storage unit, where Google allows you to save large amounts of data up to a maximum of 15GB per account. To be able to access it, you must have a registered user in Gmail.
Drive can be opened from the applications icon that appears on the main screen of the Chrome browser, in the upper right corner. If you want to attach a file in the Google cloud, you must follow the following steps.
- Sign up for Gmail and open Google Drive
- You give it in the option again, symbol of the plus (+)
- There a drop-down menu will appear where you can choose to upload a file or a folder
- The file explorer will open and you select what you want to upload
- Drive will immediately upload the file and allow you to get a URL with this
- Once the information is attached, you will be able to share via email more easily
Word and Gmail, a perfect relationship
Before talking about Word and the application files, it helps to have a little chat about the most important tool for sending emails, Gmail. The application has remained in a similar mode, if not the same, for more than 20 years , so it is very likely that most active Internet users know how to use it in a useful way.
Although it is yes there are people who may have doubts that, when using the newest tools of the application, such as adding different forms of files that can be allowed, and there comes the issue of how the Word files are attached , although not there is nothing to fear because now it is very simple, you just have to understand a series of simple steps.
You just have to have Gmail open, a functional account and a destination account already selected. When entering the application and clicking on ‘write’ a window will open where you have to select a recipient and a section of text, although the text should not import, since below the text there is an option to attach the files, although this By itself it is not the only thing to use.
Attach the Word quickly
When attaching the Word document it is necessary to press the ‘attach file’ option which has a paper clip shape at the bottom of the window, there a computer navigation folder will open where you have to find the folder with the desired document.
In addition to attaching Word files, it is possible to attach other types of files together with the same document, and in addition to being able to write together with the document, which is very useful to add information to it, and you only have to send the mail in a common way, since it is optimized so that all types of mail are sent without problems.
Things to keep in mind about Word documents
It is not a bad idea to comment a little on the functionality that sending documents in Word provides, it is even probable that many readers have already received documents either for jobs, amateur or even professional writing, work articles and more recently the tasks and jobs in a study environment, being possible that they have been received for editing or only in reading mode, which can be useful for more than one.
When sending a document by email it is very important that the document is optimized or exactly what you are looking for, as well as that it is complete . Therefore, it is not a bad idea to analyze some characteristics that the Word document must have to be useful or some details that may work for users.
The document must be well stored
When attaching files it is very important to consider 3 things: first it is necessary that the document is closed and already saved, because being still in editing and in use Gmail will not allow it to be attached as it could corrupt the file . It is also useful to know that since the document has been saved it cannot weigh more than 25 MB or it can only be sent by Google Drive.
Information about the Mail with the document
It is also useful to know that, despite saving the email with the attached document in drafts, it will not be deleted but will remain as a downloadable file within the same text window, and when this document is sent it can be opened either as a download or as an online document like Google Doc.
