Microsoft provides the ‘Forms’ that are used to create surveys, questionnaires and any type of poll. These can be answered from the PC and the mobile without any inconvenience. Therefore, this tutorial explains step by step how to create forms with single response validation in Excel effectively.
Index( )
- Is there a limit of people who can answer these forms in Excel?
- What versions of Excel allow you to create a form with single response validation?
- How can I create a single response validation form within Excel?
- from the computer
- for mobile phones
- How to choose which people can fill the form with Excel single response validation?
Is there a limit of people who can answer these forms in Excel?
While it is true that we can create forms for users and businesses, it should be noted that there are limits to the number of people who can respond to these forms in Excel . These limits are linked to the particular way we use to create the forms.
If you’re using Office 365 for education, the number of people who can respond to forms is limited to 400. Similarly, companies using Microsoft 365 Apps are limited to 400 people. If you use a personal Microsoft account like Outlook, Hotmail or Live you will also have a limit of 400 people.
What versions of Excel allow you to create a form with single response validation?
Excel versions 2010 and later allow you to create a form with single response validation. These provide different ActiveX controls on dialog sheets which are used to select items from a list. Such controls include the use of combo boxes, scroll bars, spin buttons, and list boxes.
How can I create a single response validation form within Excel?
It is possible to create a single response validation form within Excel. You can do this from your computer if you’ve already installed the Microsoft Office suite, or through Office 365 on the web. Also, you can use the version of Office for mobile phones in order to obtain a form with validation.
In order to validate user responses and limit data entry in Excel you will need the COUNTA function. This function is responsible for counting the cells that include any data. The data that is counted can be error values and empty text.
from the computer
It is possible to create a form with single response validation within Excel from the computer. To do this, open the Microsoft Excel application and in the new spreadsheet, write a list of questions in the first column. Then write the possible answers in the first row and apply the format to define the new table .
Place the cursor in an empty cell. Click on ‘fx’, select the ‘Statistics’ category, choose the ‘COUNTA’ function and press ‘OK’ Click on the red arrow next to ‘Value 1’ and select the cell range for the first question. This range must include absolute values using the F4 key . So the formula will be =COUNTA($B3:$F3)<=1.
Select the range where the answers will be to extract the data from each cell . Look for the ‘Data’ and ‘Data Validation’ tab. Choose the ‘Custom’ option and paste the formula above. In error message, set the style to ‘High’, in ‘Title’ write ‘Single answer’ and write the message ‘You can only select one answer’.
for mobile phones
You can create a single response validation form in Excel for mobile phones. To achieve this, you must download the App Office available in the Google Play Store if you do not already have this tool. Open a file from Excel and proceed to create a table where the user can choose the answers to each question on the form.
After making the table in Excel and the structure of the form , select the cells where the answers will be chosen. Click on the ‘More’ option and press ‘Data validation’. In the ‘Criteria’ option choose ‘List from a range’ and an arrow will be displayed. To remove it, toggle the switch next to ‘Show cell dropdown list’.
The ‘list from a range’ contains elements that the user can select to answer each question. Select ‘Reject entry’ under the ‘When data is invalid’ option to enter only one item that matches the list. Finally, click on ‘Save’ and, in this way, you will be able to make a cell with a dropdown list .
How to choose which people can fill the form with Excel single response validation?
You can choose which people can fill out the form with Excel Single Response Validation if you use OneDrive. When opening your account, click on the ‘Create’ option and select ‘Excel Survey’. Then, you must make the form , add the questions and choose the data validation mode to prevent users from selecting more than one answer.
Once you have the form ready, click on ‘Share survey’. Immediately, a link will be displayed that you can add on social networks for other people to answer the questions. Also, add a name from your contact list , a group, or an email so that only specific users can fill out the form.
