Importance of keeping records in school and teaching is very important topic. School records always help to save every important event in school and prevents many important information. The modern type of cumulative record was first made available in 1928 by the American Council of Education. The need of such a record was felt in view of the inadequate information that was contained in the various forms that were available.
The external examination, cannot give a correct and complete picture of a pupil’s all-round progress at any particular stage of his education; yet it is important for us access this in order to determine his future course of study or his future vocation. For this purpose a proper system of school records should be maintained for every indicating the work done by him in the school from day-to-day, month to month term to term and year to year. such a school record will present a clear and continuous statement of the attainments of the child in different intellectuals pursuits throughout the successive evaluation his education .
it will also contain a progressive evaluation of development in other directions of less such as the growth of his interests, aptitudes, and personality traits, his social adjustments, the practical and social activities in which he takes part. In other words,it will give a complete career.
Why Are Records Important Discuss Importance of keeping Records In school.
The purpose of school record are described as under
To fulfill Legal Requirements
School records and reports are used to satisfy the le requirements of the State, to appraise the effectiveness the instructional programme, to help in the administers of the school, to furnish research data statistical anal and interpretation of policies and programmes, and develop cooperative and constructive relations with parents of pupils in school.
Essential for Successful Working of an institution
School is a social institution answerable to the par the managing committee, the department and the public general and the records kept by the school serve useful means to judge its efficiency. Carefully efficiently kept school records are indispensable for successful working of the school.
Essential for the All-round Growth of the Child
School is entrusted with the task of the of t round development of the personality of each child discharge this function it is absolutely essential to record of his day-to-day day growth and development.
Records and Grant-in aid
Sometimes certain conditions are laid down by the department for the payment of grants in aid to school. For example, on the basis of average daily attendance of school, block grants are sometimes sanctioned. This requires the supply of certain facts and statistics.
For Educational Reforms
Educational reforms can undertaken only when the record provide a useful help in supplying data to those who are asked to shoulder the responsibility of educational reforms.
Assessment of an Institution
School records assist us to access the progress and needs of a particular locality.
Cooperation of Parents
To make the parents interested in school work and in wards, school send progress reports from time to This helps in establishing closer contacts between the home and the school.
Keeping accurate and organized records is vital for individuals, businesses, and organizations. Here’s a guide in tabular format highlighting the importance of record-keeping:
| Aspect | Importance of Keeping Records |
|---|---|
| Legal Compliance | Records ensure compliance with laws and regulations. They serve as proof of adherence to tax laws, employment standards, and other legal requirements. |
| Financial Health | Detailed financial records are crucial for tracking income and expenses, aiding in effective budgeting, and financial planning. They’re essential for audits and for understanding the financial position of the entity. |
| Decision Making | Accurate records provide valuable data for making informed decisions. They help in analyzing trends, measuring progress, and planning for the future. |
| Accountability | Records demonstrate accountability to stakeholders, such as investors, donors, or regulatory bodies, showing where and how funds are used or how decisions are made. |
| Efficiency | Well-organized records improve operational efficiency by saving time and resources in retrieving and analyzing information. They also help in automating processes and reducing redundancies. |
| Risk Management | Keeping records helps in identifying and mitigating risks by tracking patterns and potential issues. They are critical in dispute resolutions and legal matters. |
| Historical Value | Records maintain a historical account of an individual’s or organization’s activities and decisions, which can be invaluable for future reference, learning, and growth. |
| Communication | They facilitate clear and consistent communication among various departments or parties, ensuring everyone has access to the same information. |
| Customer Relations | For businesses, maintaining detailed customer records helps in providing better customer service and understanding customer needs and preferences. |
| Performance Evaluation | Records are essential for evaluating the performance of employees, departments, or the organization as a whole. They provide evidence of achievements and areas needing improvement. |
This table encapsulates the key reasons why maintaining accurate records is essential across different aspects of operation and management.
