Definition of General Journal
The word for this journal is generally derived from French, namely (Jour) which means day. A general journal is a diary as well as a special form that is used to record all transaction activities chronologically and also in order of date.
By including the name of the transaction, account group, or nominal value in the credit and debit columns.
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The use of this type of journal book will be adjusted based on the needs of each company, so do not be surprised when one company with another company will keep different journal entries.
The basis for selecting this journal will consider the efficiency factor and also the effectiveness of the company.
General Journal Purpose
So what is the purpose of a general journal? Among the objectives, namely to be able to carry out an identification, assessment, or recording of the economic impact of a transaction or various transactions within the company.
This recording also aims to facilitate the process of transferring the impact of transactions that will occur into an account according to the transaction.
General Journal Functions
- Historical Functions
Each of these transactions will be carried out chronologically, sequentially according to the date on which the transaction occurred. This journal will describe a company activity sequentially or it will also be continuous every day.
- Note-taking function
This general journal must record every transaction that will occur within the company, so that nothing will not be recorded.
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Every change in capital, expenses, wealth, and income must be recorded in advance in a general journal, so that the financial creation in which the company can be complete.
- Analysis Function
This indicates that this journal entry is a result of analysis in the form of debit and credit accounts and their amounts or nominal values. This analysis will involve the distribution of account names, debit and credit records and the amount.
- Instructive Function
What is meant by an instructive function? This general journal has the function of giving orders or instructions in the process of entering data into the ledger.
Orders for debit and credit accounts to be linked according to records in the journal. Recordings in this general journal are not limited to transaction documents within the company but are also instructional in nature.
- Informative Functions
This general journal will provide information related to transactions that occur as soon as possible to record based on existing information.
Definition of Diary
A diary is a personal note that will contain daily activities. This diary will contain any activity.
For example, events or events that the writer will experience every day, thoughts or problems that the writer is going to face every day, and what he will want to write into a medium.
Kinds – Kinds of Diary
- This diary will be written in a book as well as on paper.
- This diary will be written on an electronic device such as a computer, for example, Microsoft Office Word, Notepad, or others
- A diary written on a blog or website.
- And maybe there are other media for diaries.
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Benefits of Diary
- To document events as well as daily activities either as a memento.
- To pour out your heart, stress medicine, release emotions, convey complaints, or express thoughts in writing.
- To be creative, for example, to be able to save a story work created by our minds so we don’t want to lose or forget.