A circular is a formal document used by a specific authority to issue a notification or information. It is generally urgent and seeks to reach the entire target population.
A circular is issued to a specific group or sector so that the news or information reaches the entire sector in the shortest possible time.
A circular may be issued, for example, by a building’s management. For example:
Residents are hereby informed that, in light of the events that took place last Tuesday, May 14, 2001, it is strictly forbidden to leave the front door unlocked after 9:00 p.m.
Thank you
The administration
- See also: Elements of a letter
Types of circular
- Voluntary circular. Communicates about a commercial product, service, person, or company (usually reporting on more informal topics).
- Mandatory circular. It is often used in the commercial field and serves to inform about changes of address, changes of attorney, opening of a new branch, etc.
Structure of a circular
Although it is not a strict document, it always presents distinctive characteristics that can help identify a circular:
- Header. It is usually titled Attention! or Circular . In a voluntary circular, the header may or may not be present. In a mandatory circular, the header includes a letterhead, stamp, date, and location.
- Body. The message usually uses formal but non-technical language and is always targeted toward a specific sector, group, or population (which is why it’s important to consider the language used by that population to create a circular with the appropriate vocabulary).
- Signature. The signature helps the recipient recognize who issued the circular.
Examples of circulars
- Voluntary circular for general repairs
This circular notifies staff that the pizza oven will not be available for use on October 4, 5, 6, and 7 due to repairs. The all-you-can-eat stone-baked pizza menu will not be available during those days .
We hope this can be notified to customers.
We remain at your disposal.
Sincerely,
The management of
the “Doña Clotilde” Restaurant.
- Voluntary circular from a school
Parents are hereby notified that there will be no classes on July 14th due to school disinfection.
Sincerely
The address.
- Voluntary neighborhood circular
Important!
Residents are asked to take out their trash between 8 and 9 p.m. to avoid breaking bags and causing litter.
Sincerely
The consortium
- Voluntary circular of a sports practice
All players are hereby notified that due to renovations at the current training facility, September practices will be held at the “All Nothing” club, located at 4771 Colombia Street in this city.
Training days and times are maintained.
Cordially
The coach
- Voluntary circular for an event within a company
All employees are hereby notified that in commemoration of Memorial Day, the company will participate in the annual Olympics.
Registration will take place on May 4 and 5 of this year.
We look forward to your participation,
The company
- Job circular
All applicants are informed that the interview scheduled for tomorrow will not take place for reasons beyond the control of Human Resources.
We apologize for the inconvenience. We will contact you in the coming days to reschedule a new date.
Kind regards
Ana Laura Gonzáles
Graduate in Human Resources
Personnel Selection Manager
Procter & Gamble
- Voluntary circular from a public entity office
All litigants are hereby informed that, beginning March 7, 2014, file inquiries will be made in the Executive Solutions Department from 9:00 a.m. to 11:00 a.m.
Consultations outside the above-mentioned hours will not be accepted without exception.
Sincerely
The chairman of the board
- Mandatory circular of the Bar Association
Bar Association of the Autonomous City of Buenos Aires
, Scalabrini Ortiz Avenue 3032. 5th and 6th Floors.
Buenos Aires City
Circular 02/14
All members of the Bar Association are informed that the new free tuition resolution will not be available until it is unanimously approved by law in the Senate.
Please notify your colleagues of this circular.
Sincerely,
Dr. Carlos Raúl Sterzwina,
President of the Bar Association of the Autonomous City of Buenos Aires.
- Mandatory circular of a company
All employees are hereby notified that, starting in August 2017, the company’s offices will be relocated to the Caracas area, 90 km from the current offices.
To address the distance and avoid inconvenience to staff, the company will have buses available to pick them up at 7:30 AM Monday through Friday from the offices and take them to the new offices.
Of course, each employee can travel to the company’s new offices by private car, as the premises have staff parking.
We are convinced that this will be a new beginning for everyone.
We remain at your disposal
The company
- Mandatory circular of a university
Autonomous University of Mexico.
On the support program for indigenous peoples
The university, through the association fighting the marginalization of indigenous peoples, is launching a university integration plan for members of these indigenous peoples who have already completed their secondary education, so they can begin their undergraduate studies.
This program also includes internships that members can complete, just like current students enrolled in the institution’s various academic programs.
Financial assistance is also provided to each member of the indigenous communities, as well as the possibility of accessing tutors.
This initiative aims to promote integration and equal opportunities for this population.
