Microsoft Outlook is one of the most widely used email managers in the world. This email manager belongs to the Microsoft Office 365 suite of applications and has many very interesting features, such as being able to add a signature so that they appear in the emails we send.
In the event that you are using Outlook on your mobile or on your computer, we will show you how you can add a signature on all devices and thus always have the same one for all the emails you send, regardless of whether you send them from the mobile or from the computer or web version.
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Signatures really matter in emails , it is one of the ways to provide a lot of information for our client or contact to whom we are going to write. There are many types of signatures that we can put, and if we investigate a little on the Internet we can find signature templates or we can simply create one from the Outlook editor .
Add your signature in Outlook on PC
The first method by which we will teach you how to put your Outlook signature will be in the computer application , the one that comes with the Office 365 suite. First of all, you must take into account some aspects, since a series must always appear in your signature of data to offer the maximum possible information:
- Name and surname
- Phone number
- Position in the company or trade
- Work address
- Social networks or alternative form of contact
After having these data clear and ready and having designed your signature, which you can do with applications like Canva or similar, you must follow these steps to be able to add a signature in Outlook for PC:
- The first step will be to open Outlook and search in the top search engine “Signatures” .
- Next, you will have to click on “Signatures…” and you will access the window in which you can add a signature to your emails.
- Now you will have to click on “New” and write the name you want to give the signature.
- Once this is done, the signature editor will be enabled and it will be time to add the image that we have created for our signature or we will simply write the data that we want. In our case, we will add an image.
- By adding the image we will be able to place more elements such as text and give it the format we want, we will leave it as it is. Another option that we must mark and that will help us a lot will be the option so that when creating a new email, the signature that we want is automatically added and in the responses we can do the same.
- Now when we go to create a new email message we can see that the signature we just created is automatically added. We can also see if the size is optimal or we would have to change it.
Add your signature in Outlook for the web
The version of Outlook for the web works in a different way , but it also allows us to add a signature to our emails. So for this you will have to follow the steps that you will see below:
- The first of all will be to access our Outlook account.
- Now we will click on the gear-shaped icon in the upper right area.
- The next step will be to click on “See all Outlook settings” .
- In the new window that will open we will have to click on ” Compose and respond” .
- Here we can see an option called “New signature” and to which we will have to put a name, we have chosen the same signature name as in the previous method.
- Now we will load the image that we have created for our signature.
- As in the PC version, in the web version we can choose if we want this signature by default , in our case we will mark both options, new messages and replies.
- Now we will only have to click on the “Save” button and in this way we will have the same signature in the desktop version and the web version of Outlook.
Add your Outlook mobile signature
If you also use the correct email on your Android or iOS mobile, you should know that you can also put the signature you want. We will show you how to do it, but you will have to follow these simple steps:
- The first step will be to download Outlook for Android or iOS , you can do it from the links that you will see at the end of the article.
- Now we will add our account and then click on our profile photo.
- A sidebar will open and we will have to click on the gear icon .
- Now we will click on signature and we can start writing the signature that we want to add. To be able to add images as in the previous signatures we will have to do a little trick.
- The trick consists of creating a new text document with an app like Word or Google Docs and adding the image, then we will select the image and copy it, this will make it stay on the clipboard .
- Now we will return to the signature of the Outlook app and we will have to paste the image, in this way we will have a perfect signature on all platforms and thus we can have it whenever we want.
As you can see, adding a signature in Outlook is really easy from any of the applications, that is, desktop, web version or app for Android or iOS devices. Below you can download the Outlook app for both platforms.