Before undertaking any project, it is essential to establish various aspects such as project management and administration , as well as the formulation and approach of the problem; since this will lead to obtain an overview of the situation that is presented , this can be achieved by establishing a diagnosis of the current situation. In addition, once this analysis has been carried out, the objectives of the project that define the route and goals to be followed must be established.
However, you may be wondering, what is the importance of setting goals in project planning? Well then we will show you.
What are the objectives of a project?
Before raising the importance of objectives within a project, it will be very useful to know the concept of objectives, and it is that in the simplest way that it can be defined as the goals that you set yourself to obtain desired results through the execution of activities within an organization.
Classification of the objectives of a project
The objectives of a project are classified as general and specific, the general ones being those that encompass the main idea and purpose of the work ; while the specific ones are those that define the procedures necessary to obtain the complements of the project through phases. In this sense, you will see how both are of the utmost importance in project planning.
Parts that make up the objectives
This point is very important, since when defining the objectives, 3 fundamental parts that comprise the project are broken down , such as What is going to be done? how’s gonna get done? And why is it going to be done? This is where you should pay more attention, because the general objective defines What is going to be done? And why is it going to be done? While the specific objectives are in charge of defining, how is it going to be done?
As you will see, it is essential that you ask yourself these questions when planning your projects, since, among other things, it will allow you to establish an order in carrying out the activities ; establishing for this the so-called Gantt chart, with which you will be able to assign resources, execution times to the activities that comprise the objectives, and you can use Microsoft Project for this.
On the other hand, depending on the nature of the project you are planning, it will be very useful to use spreadsheets instead of Microsoft Project files; so you can convert your Project file to Excel .
Advantages of goal setting in project planning
Without various advantages or benefits that you will get by setting the objectives in the project planning; however, in this post we will talk about the most important ones. Among them you will have:
1. Reduce waste of time and resources
This point is essential in a project, since if you do not establish a work plan with allocation of resources and times, you could run the risk of obtaining losses ; In this sense, the profitability of the project would be compromised due to factors associated with economic issues or depreciation of materials.
2. Establish order in carrying out activities
By adequately setting the objectives of the project, you will be managing to establish an order in carrying out the activities that make up said work; this way you will be able to advance faster in the realization of it . In addition, you can calculate the budget necessary to carry out the work when using Microsoft Project .
Finally, you will have training available on Google pages to improve personal productivity ; With what you will have a clear overview to establish the objectives in the planning of your projects, and thus you will have the ability to develop them more effectively and in less time obtaining optimal results.
