Do you want to optimize the tasks you perform with Outlook? Doing this will allow you to work more comfortably, in a better way and save time. To get a better experience using Microsoft Outlook, you won’t need to anchor yourself to a premium service or anything like that.
You will only have to follow these tips that we will give you under the topic: What are the best tricks and tips to use Microsoft Outlook? – Quick steps.
What are the best tips and tricks for using Microsoft Outlook?
With these tips that we will give you next, you will love using Microsoft Outlook because it will open your eyes to a simpler and more practical way of using it.
The best tricks and tips for order and cleanliness in Microsoft Outlook
The first trick that we will mention will help you save time and order the delivery of emails. With the Microsoft Outlook email scheduling , you can adjust the sending of emails at a convenient time, without worrying about doing it yourself.
To activate this option, you must follow this route: Options> Delay delivery and then, a pop-up window will open where you can configure the specific time and date of delivery of the mail.
Now, speaking of the field of cleaning, Microsoft Outlook has a super smart cleaning program so that you do not get saturated with old emails and you can eliminate duplicate emails . You can configure this option in Start> Cleaning and from there you can delete specific folders, sub-folders and entire conversations.
When you select one of these removal options and in the pop-up window that appears you click Settings , you will be able to have an advanced configuration adapting it to your parameters and conditions.
When we have a lot of emails in our inbox and we can’t get a specific one, we can organize this mess. To do so, we go to View> Show messages in conversations and activate this last option to group the messages and have a much more organized view.
Are you sick of spam? Do you receive emails on topics that do not concern you and senders that you do not want? This is solved by blocking these annoying users so that they do not bother you again. You do it in the Home section , locating the icon of the person with the forbidden symbol.
You click there and then select the last option from the drop-down menu in Options for spam. Finally we click on Blocked senders> Add . In this way you can block all the spam that reaches your email .
In case you want to be alert to the arrival of a message or email, you can set the follow-up alarm so that Outlook will notify you when new emails arrive . For that, you must put the cursor over the desired email and right click and rest on the Tracking section and choose to receive the notification today, tomorrow, this week, next week or click on Add notice to choose a time of your preference .
What are the best tricks and tips to make everything easier in Microsoft Outlook?
If what you want are tricks and tips that make things easier for you in Microsoft Outlook, take into account what we will tell you next.
On the one hand, you can make things easier and save time with the shortcuts that you can use from the pc with your keyboard:
- CTRL + D = delete the selected email
- CTRL + R = reply to a certain email
- CTRL + U = create new email
- CTRL + M = the reply and receive emails menu
- ALT + S = send mail
- ALT + W = go to next email
- ALT + R = reply to all emails
You can also create shortcuts to options to save you time finding them. For this, you must go to the main screen, in the Quick Steps section , where you will get options such as send to the boss, reply and delete and things like that.
You can also create your own “quick steps” in the last option of the drop-down menu, so you can customize the shortcuts and you can find options in the main window much faster.
If you want to make a backup copy of your Microsoft Outlook mail , what you should do is go to File> Open and export> Import or export. In such a way you can export the emails to your computer as a backup.
These are all the great tips and tricks that we have so that when using Microsoft Outlook you do it in the best possible way.
