The steps to share files or documents from Office to OneDrive are very simple and we can do it in a matter of minutes. To begin, we go to the “file” tab and click on the ” share ” option or just place the button in the upper right corner and select it.
How to Share Office Files and Documents on OneDrive
The next step will save the file or docu ment in the cloud, we press the “Save in the cloud”, it will display multiple save options, we selected the second “OneDrive Personal” and began meeting in our personal account. Once this is done, a window will open that will allow us to choose the location where we want to save the file, we can leave it default or choose one of our own. We choose the desired route and press “Save”.
When we have finished storing the information in the cloud, it will give us the opportunity to share with other people, we can choose a person from our agenda in the “Invite people” box or we can also get a link to share through a link. And it would be the same procedure for any Office no matter what it is.
What follows is to choose a means to share our files or documents , and for this Office provides us with two methods.
On the one hand, we have the option that allows us to share files and documents through friends who are on our agenda or directly to an unregistered account. It will also allow us to select if we want the user to be able to make changes or just view.
And on the other hand, there is the possibility of sharing files and documents through links that are entered in the search engine or pressed to reach the desired information.
One is to share it in quantity or group of people as well as indicate why you want the content to reach the content and the other is to share it to a certain number of specific users in less mass or a little more exclusive.
Share Office files with friends
To share documents through friends, you only need to enter our agenda, for this we will have multiple options after having pressed the share button. One of the options is “invite people”, we select that and choose a friend that we have registered in our account.
Next, we modify the following box to manage the permissions. We can allow you to make changes to the file as well as, we can give you the sole permission to view the content.
The following would be to place a message or description, this is not mandatory to share the document or file. But it allows us to give a brief description or information which is quite accessible. Once this is finished, we only press the “share” button to send the information to the selected users.
Share Office documents through links
Now, there is the option that provides us with an alternative which is to share through a link. After pressing the “share” button, we locate a tab that has blue letters at the bottom that are also a link “Get a link to share.”
Pressing it opens a new window with two options “create an edit link” and “Create a view-only link”. The first one helps us to obtain a link that will allow all the people who enter to edit the documents or files that are there.
The second option generates another link with different characteristics, this will only allow all the people who enter it to view its content but will not be able to make any type of changes.
After having selected the necessary option, we press and click “copy”. By doing this we would only need to share the link on a website, Messenger, mail or wherever you like.
