How to set expiration dates on Google Drive files?

Google Drive is one of the most used storage and download services today. Among all the functions offered by this service, there is the possibility of uploading files so that other users can download them.

These files may have an expiration date, so it is important to know how to set expiration dates on Google Drive files.

Index( )

  1. How can restricting access to Google Drive files help?
  2. What types of files and drives is this feature available for?
  3. How do you set an expiration date for file access?
    1. Learn how to set expiration dates from the same files
    2. Is it possible to choose dates that exceed the year of the current date?

How can restricting access to Google Drive files help?

Restricting access to Google drive files can help in various situations, for example, it allows you to maintain more privacy for the files you want to share. In turn, it helps maintain a better order of files that are available to other Google Drive users.

The truth is that by having an expiration date it will be much easier to distinguish the files in use (current) from the old ones. Similarly, you can delete files from Google Drive and thus have a better order and free space in your account.

What types of files and drives is this feature available for?

This option is available for any file , thus having the freedom to share documents, videos, photos and any other file. Unfortunately, in relation to the type of accounts there are many more limitations, such as paid or institutional accounts.

The average Gmail user who shares a file will not be able to put an expiration date on it, since this option is typical of paid accounts or institutional accounts. Normally, these types of accounts share many files, so they have this option available.

How do you set an expiration date for file access?

Setting an expiration date for access to a file is not difficult at all. First you have to upload a file to your account and for that you have to   download Google drive on your mobile. After the above, log in to your account, if you do not have one you can create one ( institutional or paid ).

Once in the application or on the Google Drive page, you will have to upload the file you want to share . If you do it from a mobile phone, you can try the following: Open the ‘Drive’ application. Select the plus symbol (+) located below and click on the ‘Upload’ option. Finally, select the file you want to upload.

In case of doing it from a computer through the Google Drive page or from the application for computers, the steps to follow will end up being the same. Once you log in to your account your files will be displayed. At the top (left) you will see the ‘New’ option. In ‘New’, a menu will be displayed where you have to press ‘Upload file’, use the folder browser and add it.

Learn how to set expiration dates from the same files

There are two ways to set expiration dates , the first is to share the file from the all your files menu. The second way is by viewing the content of this file. The difference between both methods is almost zero, since they have the same options.

Regardless of the method used, you must first share the file without an expiration date . If you are inside the file, at the top right you will find the ‘Share’ option. Here you will have to put the email of the user to whom you want to share and select the rights that they will have on the document. To finish, click on ‘Done’.

Once the file has been shared , you will have to select ‘Share’ again and the user or group of users with access will appear. Indicate the rights they have over the file and click on the ‘Give temporary access’ option.

Now, you will be able to configure the time with which access to the file is available . Similarly, if you find it more convenient, you can download files from Google Drive to your mobile and save them there.

Is it possible to choose dates that exceed the year of the current date?

The amount of time a file can be shared before it expires is a common question among users. A file has a maximum expiration date of no more than one year. This means that you can share a file for 11 months or even 12. But you will not be able to set an expiration date greater than one year.

 

by Abdullah Sam
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