Gmail is more than just an email service —it’s a way to communicate and collaborate with others, both personally and professionally. But we know that sometimes it can be hard to stay organized and productive with a cluttered inbox.
That’s why Google’s service offers you alternatives based on artificial intelligence so that you can optimize your email more efficiently and easily. And one of these solutions is Google Bard , its new chatbot that integrates perfectly with the platform.
How to use Google Bard to organize your Gmail email
To use this AI, you first need to enable it in your Gmail settings . The option may not be available in your account as the feature is being rolled out gradually around the world, but it doesn’t hurt to take a look and turn it on.
Log in to the service from your computer and look for the gear icon in the top right corner of the screen. Click on it and select See all settings . In the General tab , look for Writing Assistance and click on it. Enable the Bard option by checking the corresponding box and save the changes you have made.
Google Bard is a Gmail extension that gives you access to a number of features that make it easier for you to read, label and filter your emails. You’ll be able to save time and improve your productivity.
It’s worth noting that AI offers three key features specifically designed to keep your inbox in order:
- Auto-tagging : Make it easy to categorize your emails based on content and relevance. Bard offers you tag suggestions, based on intelligent analysis of the text and your preferences. With a simple click on the tag icon next to each email, you can easily apply them. Plus, you have the freedom to create custom tags that fit your specific needs.
- Email summaries : This feature makes it easy to quickly understand your messages without having to read them all the way through. Google’s AI generates concise summaries, highlighting the most important and relevant parts of the text. You can activate this feature by clicking on the summary icon next to each email, where you can make informed decisions about opening messages.
- Email filtering : It is worth noting that this section speeds up the display of the emails that really interest you by applying custom filters. With criteria such as sender, date, subject or label, you can easily customize which emails are displayed at any given time. Google Bard allows you to create and apply filters with one click, simply by selecting the desired options from the filter icon in the service’s toolbar.
In addition to the organizational features provided by Google Mail, it’s critical to understand the different types of inboxes you can leverage to sort and manage your email more effectively.
Within Gmail settings , you can customize how you view your inbox, such as:
- Default – Gmail’s standard setting, which organizes emails based on relevance and priority.
- Important First – An option that highlights messages deemed relevant and places them at the top of your inbox. Google Docs can help with this categorization to improve accuracy.
- Unread First – An option that displays emails you haven’t read yet first, making it easier to identify and respond to pending messages.
- Starred First – An option that highlights emails marked as starred, offering a quick way to access essential messages.
- Priority : An option that sorts emails based on their priority, based on previous interactions. Bard can assist in identifying relevant messages.
- Multiple inboxes – An option that allows you to organize your inbox into sections, such as by specific labels or categories.
By combining the advanced features offered by Google Mail and the default inbox types in Gmail, you can organize your emails more efficiently , thus significantly improving your productivity. This way, your emails will no longer get lost in a sea of messages, as Bard will mark the most important ones as such and show them to you first.