The options to manage your documents, whether they are photos, videos or any other file, is a function that allows you to create folders, either in Gmail or Outlook. Seeing that it is a function that facilitates many tasks, in this article we want to show you how you can manage in folders and also the categories for them.
Index( )
- How are folders created in email?
- gmail
- Outlook
- What to do to group the emails I already have into folders?
- Steps to follow to direct new emails to specific folders
- What are the categories you can have in your folders?
How are folders created in email?
The main idea of creating folders in email is to store and organize each email in separate folders available to do in Gmail and Outlook. Now we are going to explain a few very simple steps that you must follow to create the folders in both email platforms.
gmail
The way to create these folders in Gmail is very easy; First of all, you must open your Gmail account and when you are inside the platform, go to the menu. Among all the options that you will find from your PC, look for the ‘More’ one among the last ones and among the options that scroll, look for the ‘New label’ one .
When you click there, a box will appear in the center of the screen where it will ask you to put ‘the name of the new label’ and without further ado, press ‘Create’.
Outlook
Creating a folder in Outlook is also easy; Once you are on the main page of your Outlook account, right click on ‘Inbox’. That way, you will see several options in a small box on the screen, where you have to click on the ‘New folder’ option , and give it a name that defines it.
What to do to group the emails I already have into folders?
Grouping or saving the emails you already have in your inbox in folders is for the purpose of organizing them, for this you have to have created the folder before. To do it in Gmail, from its main page , right click on the mail you want to group in the folder or label.
In the options that appear on the screen, select the ‘Move to’ option and in the next tab that appears, click on the folder that has the name you entered. If you are from your Outlook account and you have already created the folder where you are going to group, look for the email you want to save and drag the email to the folder.
Steps to follow to direct new emails to specific folders
In case you want to direct the new emails that arrive to your account to a specific folder in Outlook, you must create a rule in your account. This rule is created by right clicking on an email in the inbox and looking for the ‘Rules’ option, and then clicking ‘Create rule’.
In the box tab that appears on the screen, check one of the boxes above; and in the last box also check ‘Move the item to the folder’. Once there you can select the specific folder in which you want it to be saved and press ‘OK’ so that the changes you made are saved.
In Gmail look for the ‘Create filter’ option at the top of the start of your inbox where you can select the folder where you want the emails to arrive. You also have to specify a key word for the emails that are going to arrive, for example, the name of a bank.
What are the categories you can have in your folders?
The categories that we find in the Outlook email for the folders are the color categories , a function that allows greater organization with our emails. These categories can be determined by the platform or you can also create one, and to place it you have to right click and select the ‘Categorize’ option.
The categories available in Gmail are the tabs that we see in a top bar above recent messages such as ‘Social, Promotions, Notifications and Forums’. To activate these categories in your account go to the gear icon and go to ‘See all settings’ and then select ‘Inbox’ on the top tab.
There, you will find all the categories in which you can save your folders in Gmail and to finish what you have done, select ‘Save changes’ and that’s it.