Are you one of the people who prefer to do things? Do you like the basics of design? If what you are looking for is a program with which you can design an invitation card with an easy-to-use interface , here we will introduce you step by step how to make an invitation card and envelopes in Microsoft Publisher program included in the Microsoft Office package .
Create an invitation card with envelope in Microsoft Publisher
Create the data source file: There you must place the guest list, indicating their names, surnames, address, province and town, as you will need these fields later. You can do this in Microsoft Word or Excel , organizing it by columns and headings.
Create a design for the card: This can be done using a template or in a new file . In this step, configure the font, the colors, the text boxes, etc., with the format that you are going to use and any other accessory that you want.
Make the mail merge for your invitation card
- Go to the main bar, click on the Select data tab .
- Then click on Select an existing list, there find and open the file that you have created from the data source.
- The Mail Merge Recipients window will open , there you could sort in two ways:
- The first way to do it is ascending or descending by clicking on the field headers, either by surname, first name, address, Province or town.
- The second way to do it is in the Restrict list of recipients section, click on sort , where another window will open
- In the Sort records tab you can specify by which field you want to sort your file, and then click on accept .
- After having made the previous settings, click on accept .
Insert merge field for your invitation card
Now, position yourself on the place of the card where you want the guest’s name to appear, go to the Insert combination field tab , there will appear a list with the name of the fields, click on the name field . Click the Preview Results tab . And if you are not satisfied with the appearance of the card, make the necessary modifications .
Finally, click on the Finish and combine tab , then click Combine when printing, so you can save your file and make any adjustments in the future.
Make an envelope for your invitation cards with Microsoft Publisher
Configure the envelope: Go to file , click on new , in the window that opens click on More blank page sizes ; If you want to configure a particular size, go to the Custom section ; then click on create new page size, in the dialog box that will be displayed, make the relevant settings; in design type click on About .
To choose a default size go to the Default section , click on the Envelopes category , then under Integrated Templates, click on the size of the envelope you need. For a style of colors and fonts, click on Customize , there configure the colors and font, or choose a standard style. Once the settings are made, click Create .
Add Sender and Recipient data with Microsoft Publisher
Go to the Draw text box tab , to generate the box in the upper left. Click on the Correspondence tab , then select recipients , and in the list that will be displayed click on Use an existing list , search for the file and click on Open; this way you can link the main file with the data file . It will show you a table with all the fields, if you agree, click on accept .
Then click on the Address Block tab , in the Insert Address Block window , configure the data and how you would like it to appear in the envelope in preview, as you click on accept, in order to finish this process.
After this process the table will be generated. Go to the Format tab , then click on Text Box Tool and set the alignment. In drawing tools, click the margin guides to align vertically. Here you can set the box size, font, and more.
Do you see how easy it is to make an invitation card and envelopes in Microsoft Publisher? Go ahead and create your invitation cards with their respective envelope, you have at your fingertips everything you need for a great design . If you found this article useful, do not hesitate to share it.
