Most of the popular email providers and email applications provide you with the option to include an email signature at the end of your message. If you’ve never set up an email signature in Outlook 2010 or any other email application you’ve used, then you’re missing out on an easy way to make sure your email contacts have multiple ways to contact you.
Learning how to make an Outlook 2010 signature is a great way to make yourself more professional while simplifying your email habits at the same time. If you are using Microsoft Outlook 2010 to send emails for your business, then it is usually important that the people receiving those emails can reach you as easily as possible. While they can obviously just return your email to you, they may want to talk to you on the phone, send you physical mail, or send you a fax.
Instead of wasting time sending an email asking for this information, you can speed up the process by creating an email signature in Outlook 2010. Your Outlook 2010 signature will be appended to the end of every message you send, eliminating the need to manually enter this information. information for each message.
Your Outlook signature doesn’t have to be just a list of your contact information. You may also include disclosures, disclaimers, images, or sensitive information that your email recipients may want to know.
How to make a signature in Outlook 2010
- Create a new email.
- Click the Signature button, then select the Signatures option.
- Click the Create button under the Select a signature to edit heading.
- Enter a name for the Outlook 2010 signature and click OK.
- Enter your signature information in the box at the bottom of the window, then click OK when you’re done.
Our article continues below with more information on setting up a signature in Outlook 2010, including images of these steps.
How to make Outlook 2010 signature (Guide with images)
This is a question that is almost always asked by people new to Outlook 2010 or business email in general. Constantly entering the same information at the end of an email message is tedious, error-prone, and pointless due to the signature feature in Outlook. Therefore, you can follow the below procedure to learn how to create a signature in Microsoft Outlook 2010.
This guide can show you how to create a distribution list in Outlook if you regularly send emails to the same group of people and are looking for a way to avoid adding each one manually each time.
Step 1. Start by opening Outlook 2010.
Step 2: Click the New Email button in the upper left corner of the window to open the message box.
You just need the options on this screen. You won’t actually send messages if you don’t want to.
Step 3. Click the Signature icon in the Enable section of the ribbon at the top of the window, then select the Signatures option.
Step 4: Click the New button in the Select Signature to Edit section, enter a name for the signature in the pop-up window, then click OK.
The signature you just created will be selected and you can start customizing its appearance. In the image below, I’ve set up a fake signature.
Step 5: After applying all the settings, click the “OK” button at the bottom of the window to save the changes.
Then you can close the blank email message that you opened earlier.
The next time you email, you will receive an email like the one below with your signature pre-filled in the window.
More information about customizing signature in Outlook 2010
You can click inside the “Change Signature” section of the “Signatures and Stationery” window and enter the text of your electronic signature. Note the icons above the text box as they include options for changing the font, font size, text alignment, and color. There are also options for Business Card, Image, and Hyperlink if you want to include one of these elements in your signature. For example, I could include a link to www.solveyourtech.com at the bottom of my signature.
In the upper right corner of this window, there are drop-down menus to the right of new messages and replies / forwards. They are listed as options under the Select Default Signature section of the menu.
If you would like to include your signature in this type of message, click the drop-down menu and select the signature you created. Please note that I chose to include my signature in both types of messages, but you should consider whether to include your signature in replies and forwards. This is especially true with long signatures or signatures with images in them, because they can dramatically increase the size of your email messages. However, the choice is yours, and you can always change the content or format of the signature you want to include in the emails you send.
You can have multiple signatures in Outlook, so feel free to create multiple email signatures if you’re not sure which one you want to include in a new message, or the replies or forwards you enter. You can always click the Signatures button in the future to reopen this menu and select the signature that you think is best for your situation. It also gives you the opportunity to experiment with a different email signature and see if there is one that looks better or generates better responses from your contacts.
Many email service providers and applications automatically remove inline images (such as the one you can add to your signature). In some cases, the image could be included as an attachment instead.
You can also add a link to Outlook 2010 signature if you want people to be able to go to your website or any other online page that you would like to include in the emails you send.
Conclusion – setting up email signature in Outlook
If you find yourself frequently manually typing a signature at the end of most of your emails, choosing to create a signature in Outlook can save you a lot of money and reduce potentially embarrassing typos.
The ability to create your signature in the app, or add a signature if you already have one, can help you look more professional and provide your contacts with an easy way to find your contact information, as well as provide additional content to your messages that they can use when searching.
If you’ve been thinking about creating a new signature, or need to choose default signature options based on the type of email you’re sending, then Outlook 2010 provides you with the tools to accomplish that goal.