How to create rules in Gmail to organize emails

Learn how to create rules in Gmail to organize emails and get everything much more organized.

When we receive a large volume of emails, it is easy for our inbox to get cluttered. And if we need to go back to any of those emails, it may cost us our lives to find them. To avoid that you find yourself in that problem, today we are going to learn how to create rules in Gmail to organize emails.

Gmail allows you to create filters and labels that help you have your emails much more organized. Thus, for example, you can program the mail server so that the emails that arrive from certain authors are saved with one label or another. Then, the moment you want to find some mail, you will only have to enter that label, where they will not be mixed with all the emails. Thus, your workspace will be much more liberated.

The process to have the emails sorted is to create folders and then create rules or filters so that the emails that reach you go automatically to one folder or another. The creation of these rules, as we will explain below, is quite simple. But it is true that it is something not very well known, despite how useful it can be.


As we have commented previously, the first step to create this type of filters is to create a folder. To do this, you must enter your mail folder and click on More at the bottom of the left bar. In the menu that appears, you will have to select Create new label . In the center of the screen a window will appear in which you will have to write the name of the new folder. Finally, click on Create and the folder will be ready.

Now you will have to go to the top of your inbox and press the Create Filter . Then it will take you to another page where you can choose the criteria for an email to go to a specific label. You can select keywords, senders, recipients, etc.

This process must be carried out from the web version , so you will not be able to do it directly from the mobile app .


If you’ve ever wondered what labels are used for in Gmail mail , the reality is that they are the same as in other mail managers we know as folders. That is, they are the different classifications towards which we can derive our emails so that they are much more ordered. This always taking into account the filters that we have created as we have just explained.

When you want to access all the emails that have been stored under the same label, all you have to do is click on the name of said label . At that time you will be able to see only the emails that have been saved in it, instead of seeing all the emails that we have received mixed in the inbox. Therefore, creating labels is one of the easiest ways to get your mail under control.

Creating filters and labels is especially useful if you use the same Gmail account for both your work and your personal life.

by Abdullah Sam
I’m a teacher, researcher and writer. I write about study subjects to improve the learning of college and university students. I write top Quality study notes Mostly, Tech, Games, Education, And Solutions/Tips and Tricks. I am a person who helps students to acquire knowledge, competence or virtue.

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