How to create Mail templates on your Mac to be more productive

If you have ever had to write several similar emails to different recipients, you know that it can end up being a waste of time. If you have done it at different times, you are likely to waste time looking for a similar one in your inbox. To save yourself valuable time, we recommend creating a template in Mail from your Mac and saving it to a smart mailbox.

Create a smart mailbox to save templates in Mail

The first and easiest step is creating a smart mailbox. This type of mailbox is proactive , that is, it will do certain actions that you have specified. They serve to organize and group your emails based on certain characteristics.

For our case, we are going to create a smart mailbox by following these steps:

  • In the menu on the top bar, click on Mailbox> New smart mailbox.
  • A menu will be displayed where we can give the mailbox a name.
  • We only need to create a condition that includes the subject and the words “Template 0”. This will be the trigger, what will activate the mailbox and save the emails within it.
  • Finally, we will mark the box so that the sent emails are included and we will accept.

In the Mail section where the smart mailboxes are saved, the one we just created will now appear. It is possible that if you have never made one, you have this hidden section , so you will have to give it to show.

Create a template to save it in your smart mailbox

Now, it’s time to create a template that you can reuse multiple times. Open a draft and write the text you want. The best thing is that it is as real as possible , so that afterwards the modifications are minimal.

In the subject, you must put the words that we have specified as the smart mailbox trigger. In our example, they are “Template 0” without the quotes. You can add whatever you want in the matter, such as going numbering them with 01, 02, etc . Do not put the recipient, because it will be one of the elements that you change each time.

Now, close the draft and Mail will ask you if you want to save it. Accept this dialog and you will see how you will be added to the smart mailbox. This trick is more useful if you usually have several emails in draft and need to find the template quickly.

If you prefer, you can create a normal mailbox that will be saved on your Mac and drag the templates there. With either method, you must right-click and select “Submit again.” The template will be displayed and you can make the necessary modifications.

IN APPLESFERA

iOS 13.5 Will Bring Face ID Support with Facemasks, FaceTime Aesthetic “Bullet” Sizes, and More

With these instructions you can create your own templates in Mail for Mac and always have them at hand. A little boost to productivity that never hurts.

by Abdullah Sam
I’m a teacher, researcher and writer. I write about study subjects to improve the learning of college and university students. I write top Quality study notes Mostly, Tech, Games, Education, And Solutions/Tips and Tricks. I am a person who helps students to acquire knowledge, competence or virtue.

Leave a Comment