After evaluating various options among those available on the market, in the end you have chosen to store your files on Google Drive , the famous Google cloud storage service. Everything is going great, but now you would need a hand: you have to organize your data in folders and then share it with other users, but you don’t know how to do it.
How do you say? Is this really the case? Then let me explain how to create a folder on Drive and then how to share it to allow access to other people you select. I assure you that it is really child’s play, moreover the procedure can be completed both from PC and from smartphone and tablet: it is only up to you to choose the solution that best suits your needs.
If, therefore, you are ready to get down to business and can’t wait to learn more, carefully follow the instructions I am about to give you and try to put them into practice. By doing so, I assure you that you will be able to create all the folders you want and share your files on Google Drive. Having said that, I just have to wish you good reading and, above all, good work!
- How to create a folder on Google Drive
- From browser
- From Backup and Synchronization
- From app
- How to create a shared folder on Drive
- From browser
- From Backup and Synchronization
- From app
How to create a folder on Google Drive
The procedure for creating a folder on Drive is very simple and, as mentioned, can be done from various devices: from a computer, from a browser or from the Google Drive client for Windows and macOS, and from smartphones and tablets, by downloading the application Drive official for Android or iPhone / iPad . How to do? I’ll explain it to you right away!
The first solution you can consider to create a folder on Drive is to connect to the official website of the service .
Therefore, start the browser you usually use to browse the Internet (eg Chrome , Microsoft Edge , Safari etc.), connected to the main page of Google Drive and click on the Go to Drive button . Now, if you see the Choose an account screen , select your Google account , enter the password in the appropriate field and click on the Next button to log in. Otherwise, press the item Use another account and log in to Drive with an account other than those listed.
At this point you are ready to create a new folder on Drive. To do this, click on the New button , at the top left, choose the Folder option from the menu that opens, enter the name you want to assign to it in the Untitled folder field and press the Create button to confirm.
Alternatively, you can choose to upload a folder that you have previously created on your computer (in this regard, my guide on how to create a folder on PC may be useful ). To do this, click on the New button , choose the Upload folder option , select the folder to upload and click on the Upload button .
How do you say? Would you like to create a sub-folder? In that case, you can go to the root folder and create a new folder, as I just explained to you, than create it in another location and then move it.
In the latter case, right-click on the folder of your interest, choose the Move to option from the menu that is proposed to you, select the destination folder and press the Move here item . Alternatively, you can simply drag the new created folder into the folder of your interest.
From Backup and Synchronization
If you have downloaded, installed and configured Backup and Synchronization , the software that allows you to synchronize files between your computer and Google Drive directly from your computer, start the latter and make sure you are logged in with your Google account. interest.
At this point, to create a new folder on Drive from Windows , open File Explorer (the yellow folder icon visible in the taskbar, at the bottom) and select the Google Drive option from the left sidebar. Then right-click in an “empty” point of the window relating to Google Drive and select the items New> Folder from the menu that opens.
Alternatively, select the card home from the place in the top menu and selecting New Folder , or even if you prefer keyboard shortcuts, you can press the key combination Shift + Ctrl + N . After creating the new folder, enter the name to be associated with it, click on the Enter key on the keyboard and that’s it.
If you use a Mac , however, click on the Finder icon (the smiling face ) visible in the Dock bar and press on the Google Drive item located in the sidebar on the left. Now, right click in an “empty” point of the window and select the New folder item from the menu that opens.
Alternatively, press the Action option and choose the New folder item or, if you prefer to use keyboard shortcuts, press the key combination shift + cmd + n . At this point, if you want to change the name of the folder, right click on it, select the Rename option and enter the name you prefer.
Regardless of the operating system installed on your computer, please note that the created folder will be automatically synchronized on Google Drive and will be accessible from all your devices, but only if you have activated the Sync My Drive on this computer option in the Backup settings and Synchronization. If you have any problems, or if you know more about how the software in question works, read my guide on how to sync Google Drive .
To create a folder using the Google Drive app for smartphones and tablets , start the latter, tap the + button at the bottom right, and select the Folder option from the menu that opens. In the New Folder screen , enter the name of the folder you are creating in the Name field and press the Create button .
If you want to move the newly created folder into another folder, tap on the three dots icon , choose the Move item , select the My Drive item , press on the main folder where you want to move the created folder and do tap on the Move here option .
If, on the other hand, you want to create a sub-folder directly without having to manually move it, access the main folder of your interest, press the + button , at the bottom right, and repeat the procedure I indicated earlier.
How to create a shared folder on Drive
If your intention is to create a shared folder on Drive , all you have to do is create a new folder, as I explained in the previous lines , and choose one of the available sharing options. Find everything explained in detail right below.
To create a shared folder on Drive from PC, if you have not installed the official client of the service, connected to the main page of Drive from the browser, click on the Go to Drive button and, if you have not already done so, log in with your Google account .
Therefore, create a new folder as explained above, right-click on it, select the Share option from the menu that opens and, in the new screen displayed, choose the sharing option you prefer.
- Share with groups and people: allows you to share the folder with specific users, choosing whether to allow only viewing of its contents ( Viewer ) or also allow its modification, including the creation of new contents ( Editor ).
- Copy link: allows you to share the folder via a link. You can choose whether to allow access only to specific users ( With restrictions ) or to anyone who knows the URL of the folder ( Anyone with the link ). Even if you choose this option, you can allow users to view only the contents of the folder or even to modify it and create new contents.
In the first case, enter the name or email address of the person with whom you intend to share the folder in the Add people and groups field , choose the option of your interest between Editor and Viewer and, if you wish to notify the user in question of have shared a folder on Drive, put the check mark next to the Send notifications option . In the latter case, also enter any message in the appropriate field and click on the Send / Share button .
If, on the other hand, you have chosen to share the folder through its link by opting for the Restricted option , also in this case you must specify the Google accounts of the people with whom you want to share the folder and set their various permissions ( Editor or Viewer ) . Once this is done, select the Copy link option and communicate the address thus obtained to all the people you have enabled access.
Do you want to allow anyone with the link to the folder to view and / or modify it? In this case, click on Change to anyone who has the link , select the role of your interest ( Viewer or Editor ) using the appropriate drop-down menu, click on the Copy link option , to copy the URL of the shared folder (which you will need to notify the users with whom to share the folder in question), and click on the Finish button to save the changes. To learn more, I leave you to my guide on how to create a shared drive .
From Backup and Synchronization
Do you prefer to create and share a new folder using the Backup and Sync software ? In this case, if you have a Windows PC , open File Explorer by clicking on the yellow folder icon visible in the taskbar and press on the Google Drive item , in the left sidebar.
At this point, create a new folder, right-click on it, select the Google Drive item from the menu that opens and choose the Share option .
If, on the other hand, you are using a Mac , click on the Finder icon (the smiling face ) visible in the Dock bar and press on the Google Drive item , located in the sidebar on the left. Once this is done, right-click on the new created folder you intend to share and select the Share with Google Drive option from the menu that opens.
Now, regardless of the operating system installed on your computer, enter the name or email address of the person with whom you want to share the folder, in the Add people and groups field , specify if you want to allow only viewing or even editing the folder , selecting respectively the items Viewer or Editor , and click on the Send / Share button , to start sharing.
If, on the other hand, you want to share the folder through its link, locate the Copy Link section , choose the Change item in Anyone with the link and select the option of your interest between Viewer and Editor , to allow anyone with the link to the folder shared to view only the contents or even modify them. Finally, click on the Finish button and that’s it.
To share a folder on Drive from smartphones and tablets , start the Google Drive app , press on the File item (the folder icon ) located in the bottom menu and, in the new screen displayed, make sure the My tab is selected Drive .
Now, tap on the three dots icon relating to the folder to be shared, choose the Share option from the menu that appears and enter the name or email address of the person with whom you want to share the folder in the Add people or groups field .
Once this is done, specify if you want to allow only the viewing or even the modification of the folder (choosing the option of your interest between Editor and Viewer ), add any message to attach to your sharing invitation in the Add a message field and press on paper airplane icon , to start sharing.
If, on the other hand, you want to share the folder via link, press the three dots icon relating to the folder of your interest and select the option Sharing via link disabled , to activate the function in question and copy the URL of the that you will have to communicate to all the people you want to share the folder with.
To change the restrictions relating to the visibility and modification of the folder, press the three dots icon and select the item Details and activities . Easy, right?