Have you ever struggled with converting a scanned PDF document to Excel? This section will provide you with a comprehensive guide on how to successfully convert your scanned PDFs to Excel.
How to Convert a Scanned PDF Document to Excel.;Converting a scanned PDF document to Excel can be a bit tricky since scanned documents are usually saved as images. However, it can be done in several steps. Here’s a guide in tabular form to help you through the process:
| Step | Description |
|---|---|
| 1. | Scan the Document<br>Ensure the document is scanned clearly. The quality of the scan affects the accuracy of conversion. |
| 2. | Convert to Text Using OCR<br>Use Optical Character Recognition (OCR) software to convert the scanned image into editable text. Many PDF readers and converters include OCR functionality. |
| 3. | Check and Edit the Text<br>After OCR processing, check the text for any errors. OCR isn’t always 100% accurate, especially with poor quality scans or unusual fonts. |
| 4. | Copy Text to Excel<br>Select and copy the text. Then paste it into an Excel worksheet. Depending on the format of the original document, you might need to adjust the data in Excel to organize it properly. |
| 5. | Use Data Tools in Excel<br>Use Excel’s data tools, like ‘Text to Columns’, to format the data correctly. This is especially useful if the data is not automatically organized into neat rows and columns. |
| 6. | Save the Excel File<br>Once your data is correctly formatted and organized, save the file in your preferred Excel format (e.g., .xlsx, .xls). |
Remember, the effectiveness of this process largely depends on the quality of the original scan and the capabilities of the OCR software. Some advanced OCR tools are better at recognizing tables and can export directly to Excel, which can save time and improve accuracy.
We will talk first about PDFelement which is considered the best tool to convert a scanned PDF document to Excel easily . It is very easy to use and offers fast conversion and is compatible with OCR technology. And then we will tell you how to use this tool.
- The first thing you should do is download this free application to your computer from its official website. Once you have it installed, run PDFelement and go to the menu and select the Open file option , this so that you can find the scanned PDF file that you have saved on your PC, but if you wish you can drag it to the application from the folder originally.
- Once this step is done, we move on to the next one and it consists of clicking on the option To another – to Excel, which will be located in the Start tab of the application. This action will generate a window to be displayed on the screen for you to make adjustments for the Excel sheet . Once you have finished with this part, you must click on the Save option.
- And you just have to wait a few seconds and the tool will show you a document converted into Excel of excellent quality. It is important that before performing the conversion you enter the application settings window and verify that the OCR function is activated. Now we will explain how the second application is used.
How to Convert a Scanned PDF Document to Excel with PDF Converter Pro
- This second tool is also free and you can download it to your PC from the official page of the application. Once it is installed on our computer, we must start the conversion process and for this we look for the scanned file and we will drag it to the tool and this action will generate a dialog box.
- In it, you will be asked to select the correct language and that the OCR function must be enabled, once this step is done, we must locate ourselves on the right side of the application panel and we will look for Output Format. When clicking, a list will be displayed and in it we must choose the Microsoft Excel option .
- Now we will go to the Advanced Settings option to choose it and from there we will look for the Excel file. And here we can set the preferences for the output of the spreadsheet, once the desired options are taken. We do not go to the Convert option and click, in this way the conversion will start.
- We will wait a short time, until the converted document is displayed in the output folder. And in this way we have used another excellent tool to be able to convert a scanned PDF document to Excel easily.
Converting a scanned PDF document to Excel is now a breeze with the availability of reliable converters with OCR capabilities. By following the steps outlined in this article, you can easily and efficiently convert your scanned PDF documents to Excel without any hassle. Gain the flexibility to edit, manipulate, and extract data from your scanned PDFs by harnessing the power of PDF to Excel converters. Don’t let the limitations of scanned PDFs hold you back; take control of your data and streamline your workflow today.
