Have you created a new email address , would you like to use it on your iPhone instead of the one you have used so far but you don’t know how to do it? Are you tired of the limitations of the iOS Mail app – primarily the inability to receive push notifications from Gmail – but you don’t know which alternative solutions to rely on? No problem, you’ve come to the right place at the right time!
In today’s tutorial, in fact, I will explain how to change email on iPhone in order to replace the default address set in the Mail app and/or the iCloud account used for online data synchronization. Furthermore, if you need it, I will list a series of alternative clients that can replace Mail very well and fill many of its gaps.
In short: whatever your needs, if you need help managing email on your iPhone, all you have to do is take five minutes of free time and put into practice the instructions you find below. I assure you that, even if you are not a technology expert, you will be able to set up your “iPhone” and the email management apps on it in no time. Happy reading and good work!
How to Change Email on iPhone: A Quick and Easy Guide
Index
- Change iCloud email on iPhone
- Change Apple ID email on iPhone
- How to edit emails on iPhone
- Changing email client on iPhone
- Change email password on iPhone
Change iCloud email on iPhone
If you want to change iCloud email on iPhone because you have created a new Apple ID and want to use that as the main account on your smartphone, the procedure you need to follow is very simple.
Go to the iOS Settings menu (the gear icon on the home screen), tap on your name , scroll to the bottom of the screen that opens and press the Exit button .
At this point, type your Apple ID password , press the Deactivate button and confirm your desire to delete the iCloud account from the device by pressing the appropriate button. You may be asked if you want to keep some data on your iPhone that is currently synced with iCloud – choose yes if you want to move it back to your new account.
Once you have disconnected from your current iCloud account, you can set up a new account on your iPhone by simply going to the iOS Settings menu and pressing the Log in on iPhone item and entering your login details. Easier than that?!
If some steps are not clear to you, take a look at my tutorial on how to activate iCloud on iPhone in which I explained how to best configure an iCloud account on your Apple smartphone.
Change Apple ID email on iPhone
If your intent is not to change the Apple ID configured on your iPhone, but rather the email address associated with it, proceed as explained below. Be aware, however, that you can only proceed if your new email address is already associated with your account as a contact email address and that you cannot replace an @ icloud.com , @ me.com or @ mac.com email address with a email from a provider other than Apple.
Therefore, open the iOS Settings , tap on your name and go to Access and security . From here choose the Edit option relating to Email and telephone numbers , press the (-) button and then the Delete button next to the address to be removed (you cannot delete), tap the Choose another email button and enter the code unlocking the device.
Type the new email address to be associated with your Apple ID, press Continue and, if you have set up a third-party email address, type the verification code you received on the new email address provided.
You can also add another email address without removing the previous ones. In this case, again from the menu with the list of contact details associated with your Apple ID, press on the item Add email or telephone number > Add an email address and follow the on-screen instructions. For more details, read my tutorial on how to change Apple ID .
How to edit emails on iPhone
Do you want to change an email address set in Mail on your iPhone with a different one (regardless of the provider)? Nothing could be easier: the first step you need to take is to go to the “iPhone” settings and remove the email address that you no longer intend to use.
Then press the Settings icon on the home screen (the gear), go to Mail > Accounts and tap on the email account you want to delete (e.g. Gmail , Outlook etc.). Subsequently, tap on the Delete account item located at the bottom of the screen that opens, confirm the operation by pressing the Delete from iPhone button and that’s it.
Clearly, by doing so you will lose all correspondence, contacts and possibly notes associated with the account (in the sense that they will remain on the provider’s servers but will be deleted from the iPhone).
Please note: if you do not see the Delete account button on the page dedicated to your email account, a configuration profile may have been installed which prevents it from being managed like a common manually added email account. In these cases, you need to go to Settings > General > VPN and device management , select the profile name (e.g. Fastmail ), press Remove profile and confirm.
Now all you have to do is configure the new email address you want to use on your iPhone. Then go back to the iOS Settings menu , go to Mail > Accounts and press the Add account item located at the bottom.
On the next screen, choose the email service to which the email address you want to add to the iPhone belongs: iCloud , Microsoft Exchange , Google , Yahoo! , Aol , Outlook.com or other (to insert emails from other providers by typing the relevant IMAP parameters ).
Once you have made your choice, log in by entering the username and password of your account (or possibly also the IMAP parameters, if it is a service among those not natively supported by iOS), choose which elements to synchronize with the iPhone between mail , contacts , calendars , reminders and notes (using the appropriate toggles) and presses the Save item located at the top right to save the settings.
If you have decided to set a new email address on iPhone without deleting the one (or ones) you had previously set, you will probably want to set the latter as the default Mail account , that is, as the address with which to send mail by default via the client mail branded Apple.
To choose which email address to use as the default address in Mail for iOS, access the Settings > Mail > Default Accounts menu and place the check mark next to the name of the account you want to use as the default in Mail (e.g. Gmail ).
The same goes for managing contacts: if you want to have the iOS address book synchronize email addresses and telephone numbers with a service other than iCloud, go to the Settings > Contacts menu and choose the service of your preference via the Default Account option .
Changing email client on iPhone
Do you think Mail is too cumbersome to use and/or doesn’t offer all the features you need? No problem, there are many alternative mail clients available on the App Store that can be used instead of Mail and offer many extra features compared to the latter, such as the possibility of managing mail in the form of to-do lists and receiving emails. push notifications from Gmail addresses. There really are something for all tastes, both paid and free. Here are some of the most interesting ones.
- Microsoft Outlook (free) — this is the mobile version of the famous Microsoft email client. Supports Outlook, Live, Hotmail, Gmail, Yahoo! Mail, iCloud and all email services that use the IMAP protocol. It also provides push notifications for all email inboxes (including Google ones) and allows you to manage calendar commitments.
- Gmail (free) — I don’t think it needs any introduction. If your main email inbox is based on Gmail and you also want to have push notifications on your iPhone, the service’s official app is what you need.
- Spark Mail (freemium) — one of the best alternatives to Mail and Outlook and, more generally, one of the best email clients for iPhone. It is created by Readdle, a well-known software house that has been appreciated for its applications dedicated to productivity, PDF Expert and Documents first and foremost. It supports all the main email services and boxes that use the IMAP protocol. It also includes a bunch of interesting features: it automatically groups emails based on their content, allows you to easily manage them via a customized gesture system, allows you to set quick replies to reduce email management time and much more. It provides push notifications for all email services, including Gmail, and is also available for computers. It must be said that to take advantage of cloud functions, it passes emails through its servers, therefore with potential privacy risks. The basic version is free, the complete version with advanced functions (e.g. those for composing messages with artificial intelligence ) requires a subscription of 8.99 euros/month.
- Airmail (freemium) — one of the best email clients for iOS (and macOS). It supports all the main email services, push notifications and the use of multiple mailboxes at the same time (with unified Inbox). It allows you to manage emails as a to-do list via a customizable gesture system and integrates with a vast range of third-party services, such as Dropbox, Google Drive, Evernote, Pocket, Github, Todoist, Fantastical and many others. Requires a subscription of 5.49 euros/month.
To set an alternative app as the default email client on iPhone, you must use at least iOS 14 and a client that has received the appropriate certification from Apple. In this case, proceeding is really simple.
Just go to the iPhone Settings , select the name of the email client to set as default , go to Default email app and select the name of the app from the screen that opens.
Change email password on iPhone
If you have decided to change your email password on iPhone because you realized that you have not set a strong enough password for your account, all you have to do is open your browser (e.g. Safari ), connect to your email provider’s website (e.g. Gmail or Outlook ), access your account settings and proceed with changing your password from there. In this regard, I recommend using a password manager capable of generating a super secure password for you and storing it safely, synchronizing it with various browsers and devices. One of the ones I recommend most is NordPass , which is basically free.
At this point, since the instructions for changing the password change from provider to provider, I refer you to my specific guide on how to change your email password , where you will find all the relevant details.
How do you say? You don’t want to change the password of your email account but only the one you entered on the iPhone when it was initially configured? Then you can try accessing the advanced settings of the account in question in the Settings > Mail > Accounts menu and see if there is the possibility of changing the previously written password.
Alternatively, if there is no option to change the password, I recommend removing the account from the iPhone and adding it again as explained in the previous chapters.