Definition of Receipt

This time we will discuss the meaning and function of receipts, notes and invoices along with examples.


In general, the meaning of receipts, notes, and invoices is the same in the case of either office or business equipment that is used as proof of legitimate purchase and sale transactions.


This equipment is very important for anyone who has a business because with this cash in and out it is well controlled.


Although notes, receipts and invoices are proof of transaction, they all differ in their photos and usage. Here are the meanings and functions along with examples …


Table of contents :

Definition of Receipt

Definition of Notes

  1. Debit note (Debit Memorandum)
  2. Credit Memorandum (Credit Memorandum)

Definition of Invoice

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Definition of Receipt

Receipt is paper used as proof of receipt of a sum of money signed by the recipient and submitted to the payer and can be used as proof of transaction.


The receipt serves as a proof letter stating that a transaction has been made and the delivery of an amount of money from the donor to the recipient and signed by the recipient of the amount written on the receipt


The receipt can be completed with information such as: place, date and delivery of a certain amount of money.


Usually to be able to strengthen proof of receipt, a stamp will be installed for Rp. 6,000 which has been determined by the tax law.


Receipt is also one of the documents that is often used as proof of transactions between the giver and receiver


which can be completed with several details such as the purpose of payment, place and date and where the transaction took place.


There are a number of things you should be aware of when creating a receipt, including the following:


No. Receipt, serves to distinguish between receipts from one another, number receipts can be made sequentially using numbers or a combination of letters.

The full name of the person or institution / company sending the money.

Amount of money sent, namely the nominal amount of money written in numbers and sentences.

The purpose of payment is about what defines what payment is made

Place and date when the transaction occurred.

The full name of the person and position in the institution receiving the money and the signature.

If the receipt uses a stamp, he must sign it until the stamp is attached to the receipt.

Never sign blank / no information receipts.

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Example of General Receipt:


examples of general receipts


Examples of Unique Company Branding Receipt:


understanding of receipt


Definition of Notes

Note is proof of transaction for the purchase of goods or sale of goods in cash, the note can be made into 2 widths,


namely on the first sheet submitted to the buyer while the second sheet or copy is kept by the seller to record the material on the company’s financial report or store.


Notes can be divided into two, namely:


  1. Debit note (Debit Memorandum)

A debit note is a proof of transaction for sending back items that have been purchased but some of the items purchased are damaged, damaged or not according to the order.


For this reason, a debit note is created by the buyer which is then sent back to the seller along with the goods received.


  1. Credit Memorandum (Credit Memorandum)

Credit note is proof of receipt of transactions for goods that have been sold on credit.


This note can also be interpreted as a reduction in the invoice price because the goods are partially damaged or the quality does not match the order. Credit notes are made by the seller / shop and sent to the buyer.


The information displayed in the memorandum generally consists of the note number, place / date of the transaction, the name and address of the buyer, the number of goods, the name of the item,


unit price, total price and seller’s name. This column can be modified according to the needs of the company or shop.


Some companies often create their own notes with attractive designs that are tailored to their corporate identity.


The use of logos, colors, addresses and telephones is usually in uniform with the design of letterhead, envelopes, ID cards and business cards, this aims to strengthen the image of a business identity in the eyes of consumers.


The paper material that is often used to make notes is NCR paper, which is a type of paper that contains carbon fiber.


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Example Blank Note:


sample notes


Examples of Unique Store Branding Notes:


notion of note


Definition of Invoice

An invoice is a transaction document containing records and sales provided by the seller to the buyer.


An invoice can also be defined as a proof document which states that the letter contains various information and information about the order,


such as: name, address, date, order number, goods ordered and the total price. This information can be tailored according to company needs.


Briefly regarding the invoice, which is a detailed description of the goods, which records the price list of goods and others, which are usually related to payment.


Basically it occurs when there is an agreement on the price of an item between the consumer and the seller.


Then an invoice will be created which serves as proof and usually the invoice is made into three parts,


That is, the first copy is usually for the buyer who has paid off, the second copy is usually for the record as a sale and the third copy is usually for the financial statement.

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